Executive Assistant & Operations Coordinator

Fairweather, LLC; Irving (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

VISIONZ DESIGNS INC. in Irving, TX is seeking an Executive Assistant / Administrative Coordinator to support executive leadership and keep operations running smoothly.

The role offers exposure to client relations, production coordination, and business development in a growing merchandising company. Ideal candidates have 1–3 years of administrative experience, strong organizational skills, and proficiency in Google Workspace and Microsoft Office.

Qualifications

• Strong organizational and written/verbal communication skills are essential.
• Ability to manage multiple tasks and stay organized in a fast-paced environment.
• Proactive, reliable, and professional with a collaborative mindset.
• Comfortable working independently while contributing to a team.
• Experience with Google Workspace and Microsoft Office is required.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Assist with email organization and follow-up, and prepare documents and reports.
• Update CRM records and support client communication and proposals.
• Coordinate communication between internal teams and vendors to keep projects on track.
• Support leadership with day-to-day administrative needs and special projects.

Skills

Organizational skills

Written communication

Verbal communication

Multitasking

Independent worker

Team collaboration

Attention to detail

Confidential information handling

Tools

Google Workspace

Microsoft Office

CRM systems

Shopify

QuickBooks

Project management software

Job description

VISIONZ DESIGNS INC. in Irving, TX is seeking an Executive Assistant / Administrative Coordinator to support executive leadership and keep operations running smoothly.

The role offers exposure to client relations, production coordination, and business development in a growing merchandising company. Ideal candidates have 1–3 years of administrative experience, strong organizational skills, and proficiency in Google Workspace and Microsoft Office.