Executive Assistant & Operations Coordinator

Tamus; College Station (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Texas A&M Veterinary Medical Diagnostic Laboratory in College Station is seeking an Executive Assistant II to support the Agency Executive Team. The role coordinates travel, calendars, and confidential communications, ensuring timely reimbursements and accurate records.

The successful candidate will manage complex scheduling, prepare background materials, and assist with office operations under the Director's Office, with occasional travel and after-hours duties as needed.

Qualifications

• Bachelor's degree in applicable field or equivalent combination of education and experience.
• Four years of related experience.

Responsibilities

• Coordinate and prepare travel arrangements and itineraries, with proper expense documentation and timely reimbursements.
• Maintain calendars, schedule meetings and calls, and manage deadlines and recurring activities.
• Handle confidential mail, files and personnel information with discretion.
• Plan agency-wide meetings and interviews, prepare materials, and organize logistics.
• Manage LIMS data changes and user onboarding/offboarding for TVMDL staff.
• Maintain licensing databases and inventory records, including CVM pharmacy lists.
• Assist with annual inventory, office space and field service reports, and document destruction.

Education

Bachelor's degree or equivalent

Four years of related experience

Job description

Texas A&M Veterinary Medical Diagnostic Laboratory in College Station is seeking an Executive Assistant II to support the Agency Executive Team. The role coordinates travel, calendars, and confidential communications, ensuring timely reimbursements and accurate records.

The successful candidate will manage complex scheduling, prepare background materials, and assist with office operations under the Director's Office, with occasional travel and after-hours duties as needed.