Director’s Office Executive Assistant

Texas A&M University System; College Station (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Texas A&M Veterinary Medical Diagnostic Laboratory in College Station seeks an Executive Assistant II to provide onsite executive support to the agency’s Office of the Director. This role handles complex scheduling, travel coordination, and confidential communications, serving as a key office administrator.

The position functions as the Office Manager for the Director’s Office, coordinating meetings, events, and document management while ensuring compliance with policies.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Four years of related experience.
• Knowledge of word processing, spreadsheets, and presentation applications.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organizational skills.
• Must have a valid Texas driver’s license or ability to obtain within 30 days.

Responsibilities

• Coordinate travel arrangements and reimbursements, ensuring proper documentation.
• Maintain calendars, schedule meetings, and monitor deadlines.
• Handle confidential mail, files, and sensitive personnel information.
• Plan agency-wide meetings and events; prepare background materials as needed.
• Oversee office management for the Director’s Office and supervise records systems.

Skills

Word processing

Spreadsheets

Presentations

Multitask

Interpersonal skills

Planning

Organizational skills

Education

Bachelor’s degree in applicable field

Tools

Microsoft Office Suite

Laserfiche

Job description

Texas A&M Veterinary Medical Diagnostic Laboratory in College Station seeks an Executive Assistant II to provide onsite executive support to the agency’s Office of the Director. This role handles complex scheduling, travel coordination, and confidential communications, serving as a key office administrator.

The position functions as the Office Manager for the Director’s Office, coordinating meetings, events, and document management while ensuring compliance with policies.