Executive Assistant & Office Operations Lead

City Staffing; Chicago (IL); On-site; USD 90,000 - 95,000; Full time

Job summary

City Staffing seeks an Office Manager/Executive Assistant for a direct-hire role in Chicago, IL. Fully onsite in Downtown Chicago, you will support the CEO and VP with calendar management, travel coordination, and high-level administrative tasks, including onboarding new staff.

The ideal candidate has 5+ years in EA/office management, strong Microsoft 365 skills, excellent communication, and a high level of organization to handle confidential information and fast-paced operations.

Qualifications

• Bachelor's degree preferred.
• 5+ years of experience in an executive assistant, office manager, or similar administrative role.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent written and verbal communication with executives and stakeholders.
• Highly organized and detail-oriented, able to anticipate needs.

Responsibilities

• Provide comprehensive administrative and office support to executives, including CEO and VP.
• Manage complex calendars and scheduling across stakeholders.
• Arrange travel and coordinate logistics.
• Collect and compare travel/service quotes to aid decision making.
• Manage high-volume inbox and triage correspondence for executives.
• Serve as professional contact for internal/external stakeholders.
• Prepare PowerPoint presentations and materials for executive communications.
• Coordinate in-office meeting logistics and stakeholder communication.
• Oversee day-to-day office operations and vendor relationships.
• Support onboarding of new employees and maintain discretion with confidential records.

Skills

Calendar management

Executive support

Multitasking

Communication

Onboarding support

Discretion with confidential info

Education

Bachelor's degree preferred

Tools

Microsoft 365

PowerPoint

Job description

City Staffing seeks an Office Manager/Executive Assistant for a direct-hire role in Chicago, IL. Fully onsite in Downtown Chicago, you will support the CEO and VP with calendar management, travel coordination, and high-level administrative tasks, including onboarding new staff.

The ideal candidate has 5+ years in EA/office management, strong Microsoft 365 skills, excellent communication, and a high level of organization to handle confidential information and fast-paced operations.