Executive Assistant

Artistry Labs; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Artistry Labs, a ministry-based consulting, design, technology, and marketing firm, is seeking an Executive Assistant in Dallas to support the President and Executive Vice President. The role includes calendar management, correspondence handling, and assisting with copywriting and special projects to keep the office running smoothly.

The ideal candidate is results-oriented, highly organized, and proficient in Microsoft Office and QuickBooks, with strong communication skills and the ability to

Qualifications

• BA/BS degree or equivalent.
• Excellent organizational and time management skills.
• Proficient with Microsoft Office (Excel, Word, PowerPoint).
• Experience with QuickBooks or similar accounting software.
• Ability to work independently and in a team.
• Strong written and verbal communications skills.

Responsibilities

• Serve as the point person for office manager duties and supplies.
• Schedule meetings and organize calendar management.
• Provide general administrative support to the President and VP.
• Assist with copywriting and special projects.
• Plan in-house or off-site activities and events.
• Handle client billing data entry and vendor payments.

Skills

Organizational skills

Time management

Attention to detail

Multitasking

Problem-solving

Listening skills

Verbal communication

Written communication

Planning

Independent work

Education

BA/BS degree

Tools

Microsoft Office

QuickBooks

Job description

Executive Assistant

Executive Assistant Job Posting

This is Artistry Labs:

Artistry Labs is a ministry-based consulting, design, technology, and marketing firm. We specialize in work for churches, ministries, and Christian organizations all over the world.

We are a diverse firm of movers and makers who care about their clients and each other. It's not just a workplace - it's a community with a culture of collaboration and innovation to inspire deeper engagement! We are data-inspired analysts, motivated strategists, engaged project managers and storytelling creatives working together to change the world.

Summary:

Lead and manage the daily office administrative operations, serving as an Executive Assistant to the President and Executive Vice President and copywriting special projects.

Overview:

As an Executive Assistant, your primary responsibility is to serve as an Executive Assistant to the President and Executive Vice President, managing their schedules, handling correspondence, and assisting with special projects as needed. The ideal candidate will be results-oriented and hands-on, with excellent interpersonal skills, copywriting experience, and the ability to resolve problems and conflicts in a diplomatic and tactful manner.

Overall, this role plays a crucial role in the success of the company by ensuring that office operations run smoothly and efficiently.

Responsibilities:

• Serve as the point person for office manager duties, including maintenance, mailing, supplies, equipment, bills, deposits, errands, and shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery, supplies and equipment
• Maintain the office condition and arrange necessary repairs
• Provide general administrative support to the President
• Partner with the Executive Vice President to ensure the office is running smoothly.
• Perform data entry for client billing and vendor payments
• Provide general support to visitors
• Plan in-house or off-site activities, like parties and celebrations
• Results:
• Improved support and efficiency for the President through effective scheduling, communication, and administrative tasks.
• Enhanced office operations and infrastructure through the implementation of effective office procedures, management of office vendors and suppliers, and maintenance of office equipment and facilities.

Requirements:

• BA/BS degree or equivalent
• Excellent organizational and time management skills
• Strong understanding of financial and accounting principles and regulations
• Proficient in Microsoft Office, including Excel, Word, and PowerPoint
• Experience with accounting software, such as QuickBooks
• Ability to work independently and in a team environment
• Excellent attention to detail, organization, and time management
• Comfortable with multi-tasking and adapting to change
• Ability to identify and manage priorities
• Exhibits keen problem-solving and listening skills
• Exceptional verbal and written communications skills
• Exceptional organizational and planning skills
• Deep passion for our mission and a willingness to love people well
• Maturity and humility to lead with empathy and sensitivity

Position Details:

• Based in Dallas, Texas, this is a full-time role
• Hours of 8:30am-5:30pm, Monday-Friday
• Salary based on experience