Executive Assistant Onsite (Los Angeles, CA)

Dover; Northern, Los Angeles (KY, CA); Hybrid; USD 55,000 - 63,000; Full time

Job summary

Higher Ground is seeking an Executive Assistant to support senior executives across Scripted Television, Nonfiction, Podcast and Film from Los Angeles. You will manage complex calendars, travel, meetings, and expenses, keeping priorities on track with foresight.

You will act as a trusted resource for the broader team, coordinating with talent, production partners, and internal teams to ensure a seamless experience and smooth project workflows.

Qualifications

• At least 1 year of administrative or studio experience in entertainment.
• Strong organizational skills and attention to detail.
• Ability to manage calendars, travel, meetings and expenses.
• Excellent written and verbal communication with discretion.
• Comfort with fast-moving environments and cross-team collaboration.
• Proficiency with Google Workspace, PowerPoint and Canva.

Responsibilities

• Manage complex calendars, travel, meetings and priorities with foresight.
• Prepare materials, context and information for executives before meetings.
• Serve as a trusted support across production teams and partners.
• Coordinate with talent, reps, and internal teams for smooth interactions.
• Assist with creating efficient workflows and basic AI-powered optimizations.

Skills

Calendar management

Travel coordination

Communication

Discretion

Multi-tasking

Team support

Tools

Google Workspace

PowerPoint

Canva

Premiere Pro

Pro Tools

Job description

Role

Executive Assistant, Higher Ground

Location

Los Angeles, CA [4/1 Hybrid]

Salary Range

$55,000 - $63,000

ABOUT HIGHER GROUND

Founded by Barack and Michelle Obama in 2018, Higher Ground is the home of exciting and impactful storytelling from Oscar-winning films to blockbuster podcasts.

WHO YOU ARE

You’re a highly organized and proactive Executive Assistant who thrives at the center of a fast-moving team. You anticipate what’s needed, bring strong judgment and attention to detail, and take pride in keeping executives prepared, priorities on track, and the work moving forward.

THE OPPORTUNITY

We’re looking for Executive Assistants with a range of backgrounds and interests to support senior executives across Higher Ground’s creative teams, including Scripted Television, Nonfiction, Podcast and Film. This is one application for Executive Assistant opportunities, and you’ll have the opportunity to indicate your specific areas of experience and interest.

WHAT YOU’LL OWN

Keep Executives & the Team Ahead

• Keep one or more executives organized and prepared by managing complex calendars, travel, expenses, meetings, and shifting priorities with accuracy and foresight.

• Anticipate what executives need before meetings and decisions, ensuring the right context, materials, and information are ready at the right time.

• Create a seamless experience for talent, representatives, production partners, and internal teams interacting with Higher Ground.

• Be a trusted resource to the broader team, providing responsive support on presentations, documents, special projects, and other priorities.

• Cross-train across Higher Ground’s Podcast, Film, Scripted Television, and Unscripted teams to provide backup executive support during vacations and other coverage needs.

Keep the Slate Moving

• Maintain accurate, up-to-date submission logs, tracking grids, production calendars, incoming pitches, and other slate materials so the team has a reliable view of what's happening across projects.

• Stay ahead of deadlines, meetings, follow-ups, and deliverables, proactively surfacing gaps and helping ensure important items don't fall through the cracks.

• Keep project information and materials organized and accessible, making it easy for the team to find what they need and stay aligned.

• Improve how the team works by identifying smarter workflows, tools, and opportunities to use automation and AI.

• Help department meetings, events, off-sites, and other team initiatives run smoothly from planning through execution.

Help the Office Run Smoothly

• Step in as backup for reception and office needs, helping ensure guests, meetings, and day-to-day office logistics are handled with care.

• Provide support with recordings, shoots, and other production needs across teams.

• Be a collaborative teammate who is willing to jump in where needed to help the broader team succeed.

QUALIFICATIONS

• At least 1 year of relevant administrative, agency, studio, production, entertainment, or related professional experience.

• Genuine interest in the creative development and production process.

• Exceptional organization and attention to detail, with the ability to manage multiple priorities and shifting deadlines.

• Strong written, verbal, and interpersonal communication skills, with timely and reliable follow-through.

• Sound judgment and discretion when handling confidential or sensitive information.

• Ability to work independently, collaborate across teams, and stay flexible in a fast-moving environment.

• Strong proficiency with Google Workspace; PowerPoint and Canva.

• Familiarity with premiere pro/pro tools is a plus.

• Comfortable supporting virtual and hybrid meetings and troubleshooting basic conference-room technology.

• Curious about new tools and technology, including AI, and how they can improve the way work gets done.