Executive Assistant

First Entertainment Credit Union; Tracy (CA); On-site; USD 48,000 - 58,000; Full time

Job summary

First Entertainment Credit Union is seeking an Executive Assistant to support the executive leadership team with calendar management, travel coordination, and meeting preparation. The role involves handling confidential information with discretion and coordinating board activities and executive events.

The position is full-time and primarily onsite in Hollywood, CA, with the option to contribute to office operations and internal communications.

Qualifications

• High school diploma or college courses required; a college degree is preferred but not required.
• 5+ years supporting C-suite, executive, or senior leadership teams.
• Strong organizational and multitasking skills.
• Exceptional communication skills across all levels of audience.
• Discretion, sound judgment, and critical thinking are essential.

Responsibilities

• Serve as a liaison among executives, board members, and stakeholders.
• Manage confidential information with professionalism and discretion.
• Prioritize meeting requests and communications based on business priorities.
• Manage complex executive calendars and travel logistics.

Skills

Calendar management

Travel coordination

Executive communication

Discretion and judgment

Office suite proficiency

Education

High school diploma or college courses

College degree preferred

Tools

MS Office (Word, Excel, Outlook, PowerPoint, Teams, SharePoint)

Canva

DocuSign

Concur

Job description

First Entertainment Credit Union is looking for an Executive Assistant who serves as a trusted partner to our executive leadership team. The Executive Assistant provides seamless administrative, operational, and project support in a fast-paced environment to one or more executive leaders with complex calendar management, travel coordination, meeting preparation, correspondence, and strategic administrative support.

In addition to executive support, the Executive Assistant helps foster a positive and well-coordinated workplace by supporting leadership meetings, board and committee activities, executive events, onboarding activities, internal communications, and office operations. The position also supports a variety of business needs requiring exceptional discretion, sound judgment, attention to detail, and the ability to manage multiple priorities simultaneously.

This is a full-time, primarily onsite opportunity reporting to the Sr. Executive Assistant and is based in Hollywood, CA. The targeted pay for this role is between $35 to $42 per hour.

Responsibilities

• Serve as a trusted, highly professional liaison among executives, direct reports, board members, members, key business partners, vendors, and other internal and external stakeholders.
• Manage sensitive and confidential information with professionalism, sound judgment, and discretion.
• Exercise judgment in prioritizing meeting requests, communications, and competing demands based on established executive preferences and business priorities.
• Proactively manage complex executive calendars, evaluating priorities, context, urgency, and scheduling dependencies to optimize executive time and preserve focus periods.
• Attend key meetings when requested to document decisions, summarize action items, identify accountable parties, and track follow-through.
• Partner with stakeholders to execute end-to-end planning or logistics for executive leadership offsites, annual meetings, and key networking or industry events.
• Coordinate cross-functional projects, track action items, monitor deliverables, and elevate risks to ensure initiatives remain on schedule.
• Develop and distribute meeting agendas, presentations, briefing materials, and supporting documentation in coordination with meeting owners.
• Identify opportunities to streamline administrative processes, improve workflows, and enhance the effectiveness of executive support.
• Conduct research and compile information to support executive decision-making, planning, presentations, and special projects.
• Support board and committee meeting logistics, including scheduling, room preparation, technology coordination, catering, materials, and follow-up activities.
• Prepare recurring and ad-hoc reports or presentations as needed for the leadership members assigned.
• Maintain an active physical presence in the office (4+ days per week), scaling up in-person coverage to match critical ELT meetings, board visits, QBRs, or executive offsites as needed.
• Perform other duties and projects as requested.

Requirements

• High school diploma or college courses required. A college degree is preferred but not required.
• 5+ years supporting C-suite, executive, or senior leadership teams.
• Strong organizational and multitasking skills required.
• Exceptional communication skills across all levels of audience.
• The ability to exercise discretion, critical thinking, and judgement.
• Proficiency in MS Office products (Word, Excel, Outlook, PowerPoint, Teams, and SharePoint).
• Working knowledge of Canva, DocuSign, Concur, or similar business applications is preferred.
• Prior event coordination or planning experience preferred.
• Demonstrated interest in responsibly using artificial intelligence and other technology to improve administrative efficiency, accuracy, and workflow effectiveness.
• Ability to work outside standard business hours, including occasional evenings and weekends.