Executive Assistant & Office Ops Lead to CEO

Hawke Media; Santa Monica (CA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health and Wellness

401(k) with Company Match

Unlimited Paid Time Off (PTO)

Paid Holidays

Growth and Development Opportunities

Job summary

Hawke Media in Santa Monica, CA, seeks an Executive Assistant to the CEO to ensure a welcoming office and enable teams to scale. You will manage the CEO’s calendar, travel, and communications, act as a primary liaison with clients and partners, and support in-office operations.

Ideal candidates have strong communication, organization, and problem-solving skills, with the ability to work independently in a fast-paced agency environment.

Qualifications

• Prior experience as an Executive Assistant is a plus.
• Bachelor's degree in business, marketing, or a related field is a plus.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Ability to travel with the CEO to client meetings and events.

Responsibilities

• Manage the CEO's calendar, meetings, and travel arrangements.
• Prioritize and coordinate daily, weekly, and monthly activities for optimal time management.
• Prepare, edit, and review correspondence, presentations, and reports.
• Act as the primary point of contact with the CEO’s network, prospects, clients, and industry leaders.
• Navigate platforms (HubSpot, Gmail, LinkedIn) on the CEO’s behalf.
• Attend conferences and external sales meetings with the CEO.
• Assist in organizing sales events, promotions, and trade shows.
• Support office-related meetings, including agendas and minutes.
• Oversee office operations, supplies, records, and vendor coordination.

Skills

Calendar management

Travel coordination

Communication

Time management

Attention to detail

Team collaboration

Problem solving

Education

Bachelor's degree (business/marketing)

Tools

Microsoft Office

HubSpot

Gmail

LinkedIn

Job description

Hawke Media in Santa Monica, CA, seeks an Executive Assistant to the CEO to ensure a welcoming office and enable teams to scale. You will manage the CEO’s calendar, travel, and communications, act as a primary liaison with clients and partners, and support in-office operations.

Ideal candidates have strong communication, organization, and problem-solving skills, with the ability to work independently in a fast-paced agency environment.