Executive Assistant to the CEO

Hawke Media; Santa Monica (CA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health and Wellness

401(k) with Company Match

Unlimited Paid Time Off (PTO)

Paid Holidays

Growth and Development Opportunities

Job summary

Hawke Media in Santa Monica, CA, seeks an Executive Assistant to the CEO to ensure a welcoming office and enable teams to scale. You will manage the CEO’s calendar, travel, and communications, act as a primary liaison with clients and partners, and support in-office operations.

Ideal candidates have strong communication, organization, and problem-solving skills, with the ability to work independently in a fast-paced agency environment.

Qualifications

• Prior experience as an Executive Assistant is a plus.
• Bachelor's degree in business, marketing, or a related field is a plus.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Ability to travel with the CEO to client meetings and events.

Responsibilities

• Manage the CEO's calendar, meetings, and travel arrangements.
• Prioritize and coordinate daily, weekly, and monthly activities for optimal time management.
• Prepare, edit, and review correspondence, presentations, and reports.
• Act as the primary point of contact with the CEO’s network, prospects, clients, and industry leaders.
• Navigate platforms (HubSpot, Gmail, LinkedIn) on the CEO’s behalf.
• Attend conferences and external sales meetings with the CEO.
• Assist in organizing sales events, promotions, and trade shows.
• Support office-related meetings, including agendas and minutes.
• Oversee office operations, supplies, records, and vendor coordination.

Skills

Calendar management

Travel coordination

Communication

Time management

Attention to detail

Team collaboration

Problem solving

Education

Bachelor's degree (business/marketing)

Tools

Microsoft Office

HubSpot

Gmail

LinkedIn

Job description

About Hawke MediaHawke was founded on the idea that every modern business needs a CMO-level expert to lead digital marketing efforts. We customize data-driven, performance-focused solutions to help launch, scale, and invigorate businesses of all sizes, industries, and revenue models. We’re shifting the agency paradigm by putting client success ahead of our own. We’ve been featured in Forbes, Entrepreneur, INC, Business Insider, and CNN, and we can boast clients such as Red Bull, Verizon, Evite (and many, many more). We work hard and collaborate to create our dynamic culture.Job SummaryThe Executive Assistant to the CEO plays a crucial role in ensuring our Santa Monica Office is a welcoming place for all of Hawke’s employees and clients. This role enables our teams to work efficiently as we scale the business to the next level, while serving as a primary voice in communication with the CEO’s network, prospects, clients, and industry leaders. This role is unique and created for someone excited to learn every aspect of business operations at a digital marketing agency. You will also oversee the Santa Monica office in an office management capacity, ensuring smooth operations, managing office supplies, and supporting in-office employees.If you are a self-starter who is extremely curious, loves solving problems, working with little to no guidance and instruction, and enjoys working in a fast-paced yet rewarding environment, then this role is for you.Responsibilities:Executive SupportManage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.Prioritize and coordinate the CEO's daily, weekly, and monthly activities to ensure optimal time management.Prepare, edit, and review correspondence, presentations, reports, and other documents.Act as the primary point of contact with the CEO’s network, prospects, clients, sales executives, and industry leadersNavigate platforms including HubSpot, Gmail, LinkedIn, etc. on CEO’s behalfAttend conferences and external sales meetings with the CEOAssist in organizing and coordinating sales events, promotions, and trade shows.Work autonomously with little to no supervisionSchedule and organize office-related meetings, including preparing agendas, collecting materials, sending invitations, and coordinating follow-ups including distributing meeting minutes and tracking action items.Support the team by assisting with duties such as meeting scheduling, expense tracking, and travel arrangements.Office ManagementCollaborate with other departments to ensure smooth office operationsAssist and welcome new hires, clients, and guests and help to get acclimated with the office.Greet office visitors and provide general administrative support to employeesManage office supplies, equipment, records and filesOversee office operations including, ensuring office sanitation, facilities and maintenance issues, and liaising with vendors and suppliersAd Hoc projects as necessaryQualifications and SkillsPrevious experience as an Executive Assistant is a plusBachelor's degree in business, marketing, or a related field is a plus.Excellent verbal and written communication skills.Excellent interpersonal and customer service skills.Excellent problem-solving skills.Excellent organizational skills and attention to detail.Excellent time management skills with a proven ability to meet deadlines.Ability to work independently and as part of a team.Ability to work under pressure with constant interruptions and changing priorities.Ability to travel with the CEO to client meetings and events to help develop your sales acumen.Proficient with Microsoft Office Suite or related software.Exposure or experience in a rapidly growing sales environment in a plusMust have reliable transportation to commute to the office daily and to any other locations as needed for the business.Extensive knowledge of office management procedures.Visa Sponsorship: Applicants must be authorized to work in the United States at the time of hire and throughout employment, without employer-sponsored visa support, as this role is not eligible for sponsorship.Salary range: $50,000 - $60,000 (hourly rate $24.03 - $28.85)Location: Full-Time in-office Santa Monica HQPerks and BenefitsHealth and WellnessMedical, Dental, and Vision CoverageHealth Savings Account (HSA) or Flexible Spending Account (FSA)Employee Assistance Program (EAP)Financial BenefitsCompetitive Base Salary401(k) with Company MatchLife and Disability InsuranceTime OffUnlimited Paid Time Off (PTO)Paid HolidaysPaid Paternal/Maternal LeaveGrowth and DevelopmentOngoing Training and Learning OpportunitiesCareer Path Progression