Executive Assistant & Office Ops Lead – NYC

Mecka; New York, Northern (NY, KY); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Mecka is seeking an Executive Assistant & Office Manager to be the operational backbone of our New York office and a force multiplier for leadership. This role is not a traditional EA; it requires sharp, analytical thinking, and commercial mindedness to run the office, support executive workflows, and plug into business development when needed.

If you thrive in fast-moving environments and want to be close to the action at a company building something that matters, this is the role.

Qualifications

• 3+ years in an EA, chief of staff, operations, or generalist role at a fast-moving company
• Demonstrated ability to manage multiple workstreams simultaneously without dropping balls
• Strong written and verbal communication — clear, concise, and professional
• Comfortable with data, metrics, and analytical work — not just logistics
• Experience supporting senior executives or founders directly

Responsibilities

• Executive Support
• Manage calendars, travel, and logistics for leadership with precision and proactivity
• Prepare materials, briefings, and research ahead of key meetings and decisions
• Own follow-through on action items — track what was decided, what's due, and what's slipping
• Handle sensitive information and communications with discretion and judgment
• Office Operations
• Own the day-to-day operations of the NYC office — vendor relationships, supplies, facilities, and anything that keeps things running
• Set up and maintain systems and processes that make the office efficient and professional
• Coordinate events, offsites, team meetings, and visitor logistics
• Be the go-to person for anything operational in New York
• Business Development Support
• Support the BD and sales team with research, outreach coordination, and pipeline tracking
• Help prepare decks, briefs, and materials for partner and customer meetings
• Assist in managing relationships — tracking touchpoints, following up, keeping things moving
• Identify opportunities to improve how we manage and grow commercial relationships
• NYC Operations Lead
• Serve as the operational point of contact for the New York office
• Coordinate across teams — sales, deployments, engineering — to ensure NYC runs smoothly
• Flag issues, surface blockers, and solve problems before they escalte
• Help onboard new hires and contractors based in New York
• You Are/Strong Signals/Why This Role
• Note: content copied from HTML; no additional content added.

Skills

Executive support

Organization & scheduling

Communication

Analytical mindset

Tools

Notion

Slack

Google Workspace

CRM platforms

Job description

Mecka is seeking an Executive Assistant & Office Manager to be the operational backbone of our New York office and a force multiplier for leadership. This role is not a traditional EA; it requires sharp, analytical thinking, and commercial mindedness to run the office, support executive workflows, and plug into business development when needed.

If you thrive in fast-moving environments and want to be close to the action at a company building something that matters, this is the role.