Executive Assistant & Office Ops Lead for the CEO

Rule42; Lake Oswego (OR); On-site; USD 65,000 - 90,000; Full time

Job summary

Rule42 in Lake Oswego, Oregon, is seeking a Lead Executive Assistant and Office Manager to support our CEO and founder. You will manage the CEO's calendar, travel, meetings, and events, ensuring flawless coordination and communication across the leadership team.

This role combines high-level calendar mastery with hands-on office operations, vendor management, and facilities oversight in a small but fast-paced company.

Qualifications

• 5+ years of progressively responsible experience in executive assistant or senior administrative roles, including substantial experience supporting a CEO or senior executive.
• Ability to manage complex calendars, meetings, travel arrangements, expenses, and correspondence with high accuracy.
• Excellent organizational and time-management skills with the ability to work independently.
• Strong judgment and discretion handling confidential information.
• Professional presence and ability to interact with executives, employees, customers, vendors, and stakeholders.
• Experience overseeing day-to-day office operations, facilities, and events.
• Proficiency with Microsoft 365 and common collaboration tools.

Responsibilities

• Manage all aspects of the CEO’s work from an administrative perspective, including calendar, booking and travel, setting up and executing internal and external meetings and events.
• Anticipate and resolve issues to ensure flawless management of the CEO’s calendar and responsibilities.
• Work independently with judgment to ensure planned, communicated days and weeks.

Skills

Calendar management

Executive support

Office management

Communication

Vendors coordination

Discretion and confidentiality

Education

Bachelor's degree in business administration, communications, or related field

Tools

Microsoft 365

Job description

Rule42 in Lake Oswego, Oregon, is seeking a Lead Executive Assistant and Office Manager to support our CEO and founder. You will manage the CEO's calendar, travel, meetings, and events, ensuring flawless coordination and communication across the leadership team.

This role combines high-level calendar mastery with hands-on office operations, vendor management, and facilities oversight in a small but fast-paced company.