Executive Assistant & Office Ops Lead - Equity

Liquid AI, Inc.; Boston (MA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Equity

Unlimited PTO

Health coverage

Paid leave

Job summary

Liquid AI, Inc. Boston is seeking an in-person Executive Assistant/Office Operations lead to run the Boston office end-to-end. You will manage space, vendors, and budgets while supporting the CSO with calendar, travel, and prep for high-leverage meetings.

Daily responsibilities include coordinating vendors, planning events, and handling on-site logistics for visitors, partners, and new hires, with some travel and a focus on building a welcoming, efficient office.

Qualifications

• Experience running office or facilities operations, or coordinating vendors and outside parties toward an outcome.
• Experience planning events and working with vendors to deliver them.
• Experience supporting a manager or executive, with examples of taking initiative beyond admin work.
• Calendar and travel coordination experience.
• Business context awareness: understand the 'why' behind meetings.
• Skilled in Google Workspace.
• Slack experience.

Responsibilities

• Run day-to-day operations of the Boston office (supplies, kitchen and catering, mail and deliveries, seating, workspace upkeep) and keep improving processes, tooling, and space planning as the team grows
• Manage facilities vendors and the building management relationship, including contracts, service issues, and access and badging, and own the office and events budget, tracking spend and flagging variances
• Be the on-site point of contact and first face of the office for visitors, partners, and new hires, from desk setup and IT equipment coordination on someone's first day to the logistics and atmosphere of high-value partner visits
• Plan and run Boston office events, team socials, dinners, and offsites, from vendor sourcing to budget, with occasional travel (3 to 5 times a year) for events
• Manage the CSO's calendar and coordination on his direction: scheduling, briefing materials and agendas ahead of meetings, and tracking follow-ups and commitments afterward
• Coordinate the CSO's domestic and international travel, act as a point of contact for people seeking time with him, and provide backup coverage for other executive assistants

Skills

Office operations

Vendor management

Calendar management

Event planning

Travel coordination

Google Workspace

Tools

Slack

Job description

Liquid AI, Inc. Boston is seeking an in-person Executive Assistant/Office Operations lead to run the Boston office end-to-end. You will manage space, vendors, and budgets while supporting the CSO with calendar, travel, and prep for high-leverage meetings.

Daily responsibilities include coordinating vendors, planning events, and handling on-site logistics for visitors, partners, and new hires, with some travel and a focus on building a welcoming, efficient office.