Executive Office & Operations Lead (EA to CSO)

Liquid-Ai; Cambridge (MA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Equity compensation

Unlimited PTO

Health coverage

Exposure to co-founder and research领导

Job summary

Liquid AI, based in Boston, seeks an experienced Office Operations & Executive Assistant to run the Boston office end to end and support the Co-Founder/CSO with calendar, travel, and prep. This in-person role requires ownership of day-to-day operations, vendor contracts, and on-site coordination with researchers and external partners.

You will plan events, manage budgets, and ensure the CSO's schedule enables high-leverage research and external engagements, with occasional travel 3–5 times a

Qualifications

• Experience running office or facilities operations, or clearly transferable experience coordinating vendors, suppliers, or many outside parties toward an outcome, including contracts and spend.
• Experience planning events and working with vendors to deliver them.
• Experience supporting a manager or executive, with examples of taking initiative beyond the core administrative work.
• Calendar and travel coordination experience.
• Business context awareness: you understand the "why" behind meetings, not just the logistics, and can flag when priorities conflict.
• Skilled in Google Workspace.

Responsibilities

• Run day-to-day operations of the Boston office (supplies, kitchen and catering, mail and deliveries, seating, workspace upkeep) and keep improving processes, tooling, and space planning as the team grows
• Manage facilities vendors and the building management relationship, including contracts, service issues, and access and badging, and own the office and events budget, tracking spend and flagging variances
• Be the on-site point of contact and first face of the office for visitors, partners, and new hires, from desk setup and IT equipment coordination on someone's first day to the logistics and atmosphere of high-value partner visits
• Plan and run Boston office events, team socials, dinners, and offsites, from vendor sourcing to budget, with occasional travel (3 to 5 times a year) for events
• Manage the CSO's calendar and coordination on his direction: scheduling, briefing materials and agendas ahead of meetings, and tracking follow-ups and commitments afterward
• Coordinate the CSO's domestic and international travel, act as a point of contact for people seeking time with him, and provide backup coverage for other executive assistants

Skills

Office operations

Vendor management

Event planning

Calendar management

Travel coordination

Google Workspace

Tools

Slack

Job description

Liquid AI, based in Boston, seeks an experienced Office Operations & Executive Assistant to run the Boston office end to end and support the Co-Founder/CSO with calendar, travel, and prep. This in-person role requires ownership of day-to-day operations, vendor contracts, and on-site coordination with researchers and external partners.

You will plan events, manage budgets, and ensure the CSO's schedule enables high-leverage research and external engagements, with occasional travel 3–5 times a