Office & EA to CSO — Biz Ops & Events Lead

Liquid AI; Boston (MA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Equity

Unlimited PTO

Health coverage

Paid leave

Office budget ownership

Job summary

Liquid AI is seeking an Executive Assistant to run the Boston office end-to-end, overseeing space, vendors, budget, and daily experiences for staff, partners, and visitors. You will also serve as Executive Assistant to the Co-Founder and Chief Science Officer, managing calendars, travel, and meeting prep to maximize high-leverage work.

This is a hands-on, in-person role five days a week in Boston.

Qualifications

• Experience running office or facilities operations, or coordinating vendors, suppliers, or many outside parties toward an outcome, including contracts and spend.
• Experience planning events and working with vendors to deliver them.
• Experience supporting a manager or executive, with examples of taking initiative beyond the core administrative work.
• Calendar and travel coordination experience.
• Business context awareness: you understand the "why" behind meetings, not just the logistics, and can flag when priorities conflict.
• Skilled in Google Workspace.

Responsibilities

• Run day-to-day operations of the Boston office (supplies, kitchen and catering, mail and deliveries, seating, workspace upkeep) and keep improving processes, tooling, and space planning as the team grows.
• Manage facilities vendors and the building management relationship, including contracts, service issues, and access and badging, and own the office and events budget, tracking spend and flagging variances.
• Be the on-site point of contact and first face of the office for visitors, partners, and new hires, from desk setup and IT equipment coordination on someone’s first day to the logistics and atmosphere of high-value partner visits.
• Plan and run Boston office events, team socials, dinners, and offsites, from vendor sourcing to budget, with occasional travel (3 to 5 times a year) for events.
• Coordinate the CSO’s domestic and international travel, act as a point of contact for people seeking time with him, and provide backup coverage for other executive assistants.

Skills

Office operations

Event planning

Executive support

Calendar management

Travel coordination

Vendor management

Google Workspace

Tools

Google Workspace

Job description

Liquid AI is seeking an Executive Assistant to run the Boston office end-to-end, overseeing space, vendors, budget, and daily experiences for staff, partners, and visitors. You will also serve as Executive Assistant to the Co-Founder and Chief Science Officer, managing calendars, travel, and meeting prep to maximize high-leverage work.

This is a hands-on, in-person role five days a week in Boston.