Executive Office & Ops Lead - Unlimited PTO & Equity

Liquid AI; Cambridge (MA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Ownership and access to space, budget,

Equity in compensation

Unlimited PTO with Refill Days

Comprehensive health coverage

Paid leave for family

Job summary

Liquid AI, spun out of MIT CSAIL, seeks an Office Manager & Executive Assistant to run our Boston office end to end. You’ll manage space, vendors, budgets, and the daily experience of employees, partners, and visitors, ensuring operations run smoothly in a fast-paced AI startup.

You’ll also act as EA to our Co-Founder and Chief Science Officer, coordinating calendar, travel, and prep to keep his time focused on high-leverage research and external engagements.

Qualifications

• Experience running office or facilities operations or coordinating vendors toward outcomes.
• Experience planning events with vendors.
• Experience supporting a manager or executive with initiative.

Responsibilities

• Run day-to-day operations of the Boston office, including supplies, space planning, and budget tracking.
• Manage facilities vendors and building relationships, contracts, and access control; own office budget.
• Be the on-site point of contact for visitors, partners, and new hires; oversee setup and logistics for meetings and events.
• Plan and run Boston office events, team socials, and offsites, with occasional travel (3–5x/yr).
• Coordinate the CSO’s calendar and travel; prepare briefing materials and agendas; track follow-ups.

Skills

Office operations

Vendor management

Calendar coordination

Event planning

Google Workspace

Tools

Google Workspace

Job description

Liquid AI, spun out of MIT CSAIL, seeks an Office Manager & Executive Assistant to run our Boston office end to end. You’ll manage space, vendors, budgets, and the daily experience of employees, partners, and visitors, ensuring operations run smoothly in a fast-paced AI startup.

You’ll also act as EA to our Co-Founder and Chief Science Officer, coordinating calendar, travel, and prep to keep his time focused on high-leverage research and external engagements.