Executive Assistant & Office Operations Partner

Crossing Inc; Irvine (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Crossing Inc, a fast-growing e-commerce, retail, and collectibles company serving trading cards, gaming, anime, and pop culture, is seeking an Executive Assistant to support the leadership team in Irvine, CA.

You will manage calendars, coordinate meetings, handle travel, organize documents, oversee office operations, and help inventory and event preparations, while maintaining discretion and professionalism.

Qualifications

• 1-2 years experience as an Executive Assistant, Administrative Assistant, Office Assistant, Office Coordinator, or similar position preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple responsibilities and adjust to changing business needs.
• Willingness to assist wherever needed and take ownership of both large and small tasks.
• Ability to work independently while also collaborating with executives, managers, HR and other employees.
• Professional demeanor and strong interpersonal skills.
• Ability to handle confidential and sensitive information.
• Proficiency with Google Workspace.
• Comfortable learning inventory and other business software.

Responsibilities

• Provide day-to-day administrative support to the VP of Operations and other members of the executive and leadership team.
• Manage calendars, appointments, meetings, reminders, and scheduling.
• Coordinate internal and external meetings and assist with meeting preparation and follow-up.
• Draft, review, and organize emails, correspondence, documents, spreadsheets, reports, and other business materials.
• Assist with travel arrangements, reservations, itineraries, and other executive needs.
• Track important deadlines, projects, follow-ups, and action items to help keep priorities moving forward.
• Assist leadership with special projects, company initiatives, and changing business priorities.
• Handle confidential company, employee, financial, and business information with a high level of discretion.
• Oversee the daily organization and general operations of the office.
• Maintain a clean, organized, professional, and well-stocked workplace.
• Monitor and order office supplies and other workplace necessities.
• Maintain inventory of office and workplace supplies and proactively reorder items before supplies run out.
• Receive, organize, and distribute mail, deliveries, and packages.
• Coordinate with vendors, maintenance providers, delivery services, and other outside partners.
• Assist with keeping common areas, conference rooms, kitchen areas, and office spaces organized and properly supplied.
• Answer and direct phone calls, emails, and general business inquiries when necessary.
• Assist with organizing and maintaining inventory records.
• Support with the organization of products.
• Help prepare merchandise, supplies and materials for shows, events and store openings.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Prioritization

Independent work

Interpersonal skills

Handling confidential information

Professional demeanor

Inventory management

Google Workspace

Tools

Google Workspace

Inventory software

Job description

Crossing Inc, a fast-growing e-commerce, retail, and collectibles company serving trading cards, gaming, anime, and pop culture, is seeking an Executive Assistant to support the leadership team in Irvine, CA.

You will manage calendars, coordinate meetings, handle travel, organize documents, oversee office operations, and help inventory and event preparations, while maintaining discretion and professionalism.