Executive Assistant to President & CFO | On-Site & Impact

Collectors Universe, Inc.; Santa Ana (CA); Hybrid; USD 90,000 - 125,000; Full time

Benefits offered by this job

Health Insurance

401(k) Matching

Flexible Hours

Vacation & Holidays

Employee Discounts

Job summary

Collectors Universe, Inc. is seeking an Executive Assistant to support the President and Chief Financial Officer at our Santa Ana, CA headquarters.

You will partner with the Chief of Staff to the CFO to drive organizational alignment, manage calendars, travel, and critical initiatives in a fast-paced environment. The role requires 4+ years of relevant experience, stellar organization, and outstanding communication skills.

Qualifications

• 4+ years of professional experience in a fast-paced environment (finance, legal, operations, or business support roles highly preferred).
• Experience supporting C-level executives strongly preferred.
• Highly organized, accountable, and skilled at managing competing priorities across multiple stakeholders simultaneously.
• Strong business acumen; comfortable operating across finance, legal, and operational environments.
• Excellent communicator – clear, concise, and confident with strong professional presence.

Responsibilities

• Coordinate and strategically manage the calendar, workflows, and priorities for the President and CFO.
• Work with the Chief of Staff to coordinate planning rhythms, leadership reviews, and executive alignment across initiatives.
• Drive execution across high-priority workstreams by anticipating needs and coordinating stakeholders across three functions.
• Prepare executive briefings, decision materials, and communications for internal and external stakeholders.
• Drive coordination for leadership offsites, team events, and cross-functional projects.
• Plan executive travel and manage logistics with precision and urgency.
• Create leverage by bringing structure, context, and proactive problem-solving to every interaction.
• Build trusted cross-functional relationships across Finance, Legal, Operations, Product, Technology, and People.
• Execute special projects and operational improvements as business needs grow.
• Maintain confidentiality and operate with integrity and discretion at all times.

Skills

Calendar management

Executive support

C-level support

Google Suite

Microsoft Office

Stakeholder coordination

Tools

Google Suite

Microsoft Office

Job description

Collectors Universe, Inc. is seeking an Executive Assistant to support the President and Chief Financial Officer at our Santa Ana, CA headquarters.

You will partner with the Chief of Staff to the CFO to drive organizational alignment, manage calendars, travel, and critical initiatives in a fast-paced environment. The role requires 4+ years of relevant experience, stellar organization, and outstanding communication skills.