Executive Assistant to Chief Executive Officer

Kern County Associates L.P.; Irvine (CA); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Kern County Associates L.P. in Irvine, CA is seeking an Executive Assistant to support a senior-level executive across professional and personal duties. This full-time role focuses on calendar management, communications, travel logistics, and event planning within a trusted environment.

You will interact with government officials and industry leaders, requiring discretion and proactive problem-solving. The position demands professionalism, reliability, and the ability to manage competing

Qualifications

• 5+ years of Executive Assistant experience, preferably supporting a senior-level executive.
• Strong command of Outlook and professional communication skills.
• Highly organized, proactive, and clear-thinking under pressure.
• Ability to pass a security background check and enhanced screening.
• Experience with scheduling for high-profile stakeholders and government/casino executives.

Responsibilities

• Manage complex calendars and meeting coordination (Outlook).
• Communications management and gatekeeping.
• Balance business and personal priorities.
• Travel booking and logistics for business and personal trips.
• Event planning and coordination for industry and private functions.
• Maintain strict confidentiality and professionalism with sensitive matters.
• Liaise with government and casino executives and other stakeholders.
• Delegate and track tasks across internal and external teams.

Skills

Executive support

Discretion

Strategic thinking

Communication

Security awareness

Tools

Outlook

Scheduling software

Job description

Hours: 9am-6pm + Available as needed after-hours/ flexible

We are partnering with a highly respected gaming and entertainment industry executive with decades of leadership experience in California’s casino sectors. He is seeking a smart, organized, and level-headed Executive Assistant to support him in both professional and personal capacities.

This is a highly trusted role that will work closely with the CEO on all aspects of scheduling, meeting coordination, event planning, and communications, as well as managing personal errands and tasks. You’ll be based full-time out of his Irvine office, working in a dynamic environment that includes interfacing with government officials, industry executives, and casino leadership.

Key Responsibilities:

• Complex calendar and meeting coordination (primarily via Outlook)
• Communications management and gatekeeping
• Comfortable balancing business and personal priorities
• Travel booking and logistics for business and personal trips
• Event planning and coordination for industry and private functions
• Handling personal errands and administrative tasks
• Maintains strict confidentiality and professionalism with sensitive matters
• Liaising with a wide range of stakeholders, including government and casino executives
• Delegating and tracking tasks across internal and external teams

Must Haves:

• 5+ years of Executive Assistant experience, preferably supporting a senior- level executive
• Strong command of Outlook and professional communication skills
• Highly organized, proactive, and clear-thinking under pressure
• Strong practical judgment, anticipates needs, and takes initiative
• Ability to navigate demanding personalities and high-pressure situations, with tact
• Ability to pass a security background check and enhanced screening
• Experience with scheduling for individuals who engage with complex and diverse stakeholders

Ideal Candidate:

• Comfortable juggling both professional and personal tasks with maturity
• Thoughtful, organized, and solutions-oriented with a no-task-too-small attitude
• A strong sense of discretion and professionalism with highly sensitive information
• Someone who can bring order and clarity to a busy, fast-moving environment
• Strong instincts and common sense—able to anticipate needs and take initiative

Job Type: Full-time

• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Irvine, CA 92618 (Required)

Ability to Relocate:

• Irvine, CA 92618: Relocate before starting work (Preferred)