Executive Assistant & Office Operations Lead (Part-time)

Whu; Deutschland; Hybrid; USD 25,000 - 37,000; Part time

Benefits offered by this job

Flexible working time models

Home office option

International environment

Daycare for working parents

Social benefits

Job summary

WHU – Institute of Management Accounting and Control (IMC) is seeking a part-time Office Management Team member (50-60%). The role supports senior faculty with administrative tasks, coordinates day-to-day operations, and handles travel arrangements and reimbursements.

You will work in a diverse, international environment and enjoy flexible working time models, including home office options, with strong language requirements in German and English.

Qualifications

• Proficient in German and English for professional communication.
• Strong analytical and organizational abilities.
• High level of self-motivation, flexibility and commitment.

Responsibilities

• Provide reliable, proactive administrative support to senior faculty across organizational tasks.
• Track Institute activities and coordinate day-to-day operations.
• Coordinate appointments and manage business travel, including reimbursements.

Skills

German language

English language

Analytical skills

Organizational skills

Independence & teamwork

Self-motivation & flexibility

Tools

Microsoft Office 365

Job description

General information

The Institute of Management Accounting and Control (IMC) of WHU is a leading think tank in the area of management accounting and control. Under the joint directorship of Prof. Lukas Löhlein, Prof. Marko Reimer and Prof. Utz Schäffer, the institute bundles the numerous teaching and research activities of the associated professors and doctoral students.

This Part-time-position (50-60%) is initially a one-year fixed-term contract with the potential to become extended or permanent.

Your mission

• As a member of our Office Management Team, you will provide reliable, proactive, and professional administrative support to our senior faculty across a wide range of organizational tasks.
• You will keep track of the Institute’s diverse activities and ensure smooth coordination of day-to-day operations.
• You will coordinate appointments and manage business travel, including travel arrangements and expense reimbursements.

Your profile

• A professional and confident demeanour with a very good command of German and English is essential.
• Strong analytical and organizational skills, coupled with a high degree of independence and team spirit.
• High level of self-motivation,flexibility and commitment.
• Very good user knowledge of Microsoft Office 365.

What we offer

• A diverse and international working environment
• An open-minded, supportive, and motivated team
• Opportunities to actively contribute to the school’s development
• Flat hierarchies and fast decision-making processes
• Attractive skill development and training offerings
• Flexible working time models, including home office option
• Exclusive company-sponsored social benefits
• Ecofriendly mobility offers (e.g., JobTicket, JobRad, e-mobility)
• Daycare for children for working parents
• Various fitness and health activities

WHU is an equal opportunity employer and thus welcomes applications from individuals with diverse backgrounds. We believe in the benefits of diversity and therefore foster an international, inclusive, and inspiring working environment.

Contact

For questions, please contact:

Maren Smieja
Office Manager
email:[e-mail]

Visitwww.whu.edu/imcjobs for more information on the advertised position andwww.whu.edu/controlling for further information on the Institute of Management Accounting and Control.