Executive Assistant & Office Operations Lead (Part-time)

Whu; Germany (OH); Hybrid; USD 25,000 - 37,000; Part time

Benefits offered by this job

Flexible working time models

Home office option

International environment

Daycare for working parents

Social benefits

Job summary

WHU – Institute of Management Accounting and Control (IMC) is seeking a part-time Office Management Team member (50-60%). The role supports senior faculty with administrative tasks, coordinates day-to-day operations, and handles travel arrangements and reimbursements.

You will work in a diverse, international environment and enjoy flexible working time models, including home office options, with strong language requirements in German and English.

Qualifications

• Proficient in German and English for professional communication.
• Strong analytical and organizational abilities.
• High level of self-motivation, flexibility and commitment.

Responsibilities

• Provide reliable, proactive administrative support to senior faculty across organizational tasks.
• Track Institute activities and coordinate day-to-day operations.
• Coordinate appointments and manage business travel, including reimbursements.

Skills

German language

English language

Analytical skills

Organizational skills

Independence & teamwork

Self-motivation & flexibility

Tools

Microsoft Office 365

Job description

WHU – Institute of Management Accounting and Control (IMC) is seeking a part-time Office Management Team member (50-60%). The role supports senior faculty with administrative tasks, coordinates day-to-day operations, and handles travel arrangements and reimbursements.

You will work in a diverse, international environment and enjoy flexible working time models, including home office options, with strong language requirements in German and English.