Executive Assistant / Operations All-Rounder (f/m/d)

Project Bay Workation Hotel; United States; Remote; USD 47,000 - 74,000; Full time

Benefits offered by this job

Fixed-term employment until 16.12.2027

Key role in startup ecosystem

First-class startup network

Open culture with flat communication

Long-term development opportunities

Fair compensation and benefits

Job summary

Project Bay Workation Hotel is seeking a versatile Office Manager/Executive Assistant to join our European team in an on-site German office. You will act as the organizational backbone, taking on ad-hoc projects and handling daily admin so the founders can focus on strategic growth.

You will support finance, sales, and communications, coordinate travel and events, and manage spreadsheets and presentations. A proactive, service-oriented mindset and fluency with Google Suite, MS Office, and Slack

Qualifications

• Commercial training or degree, or equivalent experience in office admin/ startup environment.
• Generalist mindset with love for variety and proactive thinking.
• Highly independent, reliable, and able to manage multiple tasks in parallel.
• Proficient in Google Suite (Sheets/Slides), MS Office, Slack and similar tools.

Responsibilities

• Operate as the organizational backbone, taking on ad-hoc projects and administrative tasks.
• Support finance and sales by preparing documents, invoices, and basic accounting prep.
• Be the friendly external-facing contact, coordinating with partners, suppliers and customers.

Skills

All-rounder

Organizational talent

Google Sheets

Google Slides

MS Office

Slack

Communication skills

Hands-on mentality

Education

Commercial training

University degree

Tools

Google Suite

MS Office

Slack

Job description

Location: Germany

Project Bay – Your Career at the Coast

Do you want to combine innovation and nature? Project Bay is Europe's leading network for workation and coworking with direct access to the Baltic Sea and locations throughout Europe. We are pioneers in connecting digitalization, sustainability, and regional development.

Our mission: Strengthen rural regions through smart work models and modern technologies. From flexible workspaces to breakout sessions to accommodation and further training – we offer everything teams and individuals need to work productively and inspired.

Unsere Highlights:

• Workation und CoWorking at over 20 locations in Europe, including Sylt, Usedom, and Mallorca.
• Regionale Synergien: Close collaboration with universities, chambers, and local partners to promote sustainable innovation.

Do you want to be part of this unique ecosystem and help shape new projects?

Become part of our team and help shape the future of workation and sustainability in Europe!

Tasks

You are the right hand, the organizational genius, and the most important sparring partner for our founding team. In this varied position, your main mission is clear: Take the maximum burden off us in daily operationsso we can focus on strategic growth. You are a true all-rounder, think proactively, and jump in wherever it's needed most.

Your tasks in detail:

• Operatives Allround-Management: From A like calls to W like workation planning – you independently take on changing ad-hoc projects and administrative to-dos that come up in startup life.
• Finanzadministration & Sales-Support: You support us in daily business, write proposals, create invoices, and take on preparatory tasks for our accounting.
• Communication & Interface: You are our friendly face to the outside. You make important calls and communicate absolutely professionally with our partners, service providers, and customers.
• Event- & Reisemanagement: From idea to implementation: You plan and organize unforgettable workations, team events, and general scheduling and travel coordination for internal and external participants.
• Daten- & Office-Management: You build and maintain clear spreadsheets (Google Sheets/Excel), create professional and appealing presentations (Google Slides/PowerPoint), and keep our internal systems organized.

Qualifications

• Background: You have completed commercial training, a degree, or bring the necessary skills through relevant professional experience in an assistant, office management, or startup environment.
• All-rounder mentality: You are a true generalist, love variety, and always think one step ahead. Monotonous routines are not for you.
• Organisationstalent: You work highly independently, reliably, and keep your composure and overview even when many different to-dos are pending in parallel.
• Tool proficiency: Through daily use, you are absolutely experienced in working with the Google Suite (especially Sheets & Slides), MS Office, Slack, and similar digital tools.
• Kommunikationsstärke: You have a positive presence, are service-oriented, and genuinely enjoy direct (telephone) contact with partners and customers.
• Hands-on mentality: You are not looking for a purely administrative position. You are energetic, solution-oriented, and want to actively take on tasks to deliver tangible impact.

Benefits

• Fixed-term employment until 16.12.2027 with possible extension
• You play a key role in the success of the next generation of successful startups
• You develop with us a first‑class network of organizations and people in the startup world
• We rely on short communication channels, an open approach, work closely and motivated toward shared goals, and grow beyond ourselves every day. Be part of it and actively shape the work culture actively.
• Personal responsibility with tangible impact for new ventures and business models
• You enjoy long-term personal development opportunities and fair compensation as well as benefits

We value humility and are as interested in your character as in your talent. Please apply even if you do not meet all of the listed criteria. Diversity promotes innovation, and we offer an international and friendly work environment with a dynamic corporate culture.