German-Speaking Office Manager (Remote) | Admin & Ops Lead

QualityMinds; United States; Remote; USD 112,000 - 156,000; Full time

Benefits offered by this job

Fully remote work

Warsaw office option

Private medical care

Internal and external training

Certification opportunities

English/German language lessons

Job summary

QualityMinds is seeking an experienced Office Manager to ensure smooth daily operations, coordinating administrative, HR, marketing, and finance tasks. You will manage invoices, timesheets, and supplier relations, while organizing meetings and events and maintaining a professional company image in German.

This role offers either a standard employment contract (UoP) or B2B, with fully remote work or Warsaw office presence, plus training and language programs.

Qualifications

• Minimum 3 years in an Office Manager/Administrative role.
• German language at C1 level; all work is conducted in German.
• English at B2 level or higher.
• Experience coordinating administrative and office processes with external suppliers or partners.
• Practical knowledge of basic finance: invoices, registers, timesheets, payments, cost control.
• Very good working knowledge of MS Office and office tools.
• Strong organizational skills, reliability, and a systematic approach to work.
• Independence, proactivity, and ability to prioritize tasks in a dynamic environment.
• Higher education degree.

Responsibilities

• Ensure smooth day-to-day office operations.
• Support administrative, HR, marketing, and finance-related processes.
• Coordinate documentation flows with suppliers and partners.
• Manage invoices, registers, timesheets, payments, and cost control.
• Organize meetings and company events.
• Maintain a positive company image and professional German communication.
• Support management and internal teams in daily business operations.

Skills

German language (C1)

English language (B2)

Strong organizational skills

Proactive and independent

Education

Higher education degree

Tools

MS Office

Job description

QualityMinds is seeking an experienced Office Manager to ensure smooth daily operations, coordinating administrative, HR, marketing, and finance tasks. You will manage invoices, timesheets, and supplier relations, while organizing meetings and events and maintaining a professional company image in German.

This role offers either a standard employment contract (UoP) or B2B, with fully remote work or Warsaw office presence, plus training and language programs.