Executive Assistant (m/f/d)

Planet A; United States; Remote; USD 47,000 - 72,000; Full time

Benefits offered by this job

Urban Sports Club

Deutschlandticket

Corporate discounts

Personal development budget

Monthly co-working days

Bi-annual offsite gatherings

Job summary

Planet A is looking for an Executive Assistant to support the Partners in Berlin. The role is hands-on, owning calendars, travel, meetings, and the administrative backbone that keeps a small team moving. You will work closely with the Partners and learn how an early-stage fund operates from the inside.

This position requires 2–4 years of EA experience, a Bachelor's degree, and fluency in German and English. Proactivity, discretion, and strong organizational skills are essential.

Qualifications

• 2–4 years of experience as an Executive Assistant, Personal or Team Assistant, or similar role (VC/start-up preferred).
• Bachelor’s degree in a related field.
• Fluent in German and English, written and spoken.
• Proactive, organized, and discreet with strong communication skills.

Responsibilities

• Manage calendars across several Partners, owning scheduling and priorities.
• Organise travel end-to-end: bookings, itineraries, changes.
• Coordinate internal and external meetings and conferences.
• Handle reimbursements and expense processing.
• Draft correspondence in German and English for Partners.
• Produce quick, well-founded decisions with attached recommendations.
• Support cross-functional processes with HR, Communications and Finance.

Skills

Calendar management

Travel coordination

Communication

German & English fluency

Education

Bachelor's degree in Business Administration, Management, Communications or related field

Tools

Google Suite

AI exploration

Job description

About Planet A:

Planet A is a leading early-stage tech VC backing European founders tackling the world’s greatest systemic challenges. We take a scientific approach to identify breakthrough solutions the world can’t afford to ignore across energy, resource mastery, neo-manufacturing, and critical infrastructure. Investments include Aris Machina, INERATEC, Makersite, C1, HIVED, traceless materials and 44.01. As a small team with flat hierarchies, we live by our core values: excellency, transparency, trust, humbleness, conviction, and respect.

Tasks

The Role:

We are looking for an Executive Assistant to support our Partners in the day-to-day running of the fund. We need someone truly hands-on who is comfortable owning calendars, travel, meetings and the administrative backbone that keeps a small team moving. You will work closely with the Partners and see how an early-stage fund operates from the inside.

This is a full-time role (40 hours per week), based in Berlin. If you are organized, precise and happy to make the call instead of waiting to be told, we would love to hear from you.

Key Responsibilities:

Partner Support

• Manage calendars across several Partners, owning the scheduling and resolving competing priorities
• Organise travel end to end: bookings, itineraries, and last-minute changes
• Coordinate meetings internally and with external counterparts
• Handle reimbursements and expense processing
• Draft correspondence on behalf of the Partners in German and English, including communication with external contacts
• Turn open questions into decisions the Partners can make quickly - researched, weighed up, with a recommendation attached
• Handle conference logistics and research relevant side events

Ways of Working

• Build reusable templates, prompts, and workflows so recurring drafting and coordination do not start from scratch every time
• Question how things are done today and automate where a human is not needed; you do not need a technical background, but you do need the curiosity to try things and the judgement to know where automation stops

Cross-Functional Support

• Coordinate firm-wide meetings and team dates as the person with the best overview of everyone’s calendars
• Step in on recurring team processes alongside HR, Communications and Finance

Requirements

You will thrive in this role, if

• You bring 2-4 years of experience as an Executive Assistant, Personal or Team Assistant, or in a similar role (ideally in VC or a start-up).
• You have a Bachelor's degree, ideally in Business Administration, Management, Communications or a related field.
• You are confident with Google Suite, other everyday workplace tools, and curious to try new ones, including AI.
• You bring a genuine interest in how venture capital works and the drive and curiosity to learn from the Partners up close.
• You have exceptional organizational and communication skills, and a keen eye for detail.
• You are hands-on, reliable and take complete ownership of your work.
• You are proactive and solution-oriented.
• You stay calm and clear-headed when priorities shift at short notice.
• You handle confidential information with absolute discretion.
• You are fluent in German and English, written and spoken.

Benefits

• You play a key role in a top-tier venture capital firm - the first in Europe with a scientific approach to impact.
• You join a dynamic environment that is driven by impact and highly motivated to make a change for the better.
• You enjoy benefits like the Urban Sports Club membership or Deutschlandticket and the Corporate Discounts platform. You have access to an annual personal development budget.
• You take part in our monthly co-working days - collaborate side by side with the entire Planet A team and strengthen connections over team lunches, dinners, or fun team activities.
• You have the opportunity to participate in bi-annual offsite gatherings with the core Planet A team.

Planet A is an equal opportunity employer that values diversity and encourages people of all ethnic & racial origins, gender identities, sexual orientations, religions & ideologies, socio-economic statuses, educational backgrounds, ages, and individuals of all abilities to apply.