Executive Assistant & Office Operations Lead (NYC)

BCL Search; New York (NY); On-site; USD 100,000 - 125,000; Full time

Job summary

BCL Search's client in the life sciences sector seeks an Executive Assistant/Office Manager to join its New York City team, wearing multiple hats and growing with the organization. The role covers calendar management, travel coordination, expenses, HR onboarding, events, and communications.

It is a true catch-all, requiring strong organizational skills and a proactive approach; biotech/healthcare exposure preferred.

Qualifications

• 5+ years of administrative, executive support, office management, or related experience.

Responsibilities

• Provide day-to-day administrative support, including calendar management, scheduling, travel arrangements, and expense reporting.
• Oversee general office operations and serve as a go-to resource for employees, visitors, vendors, and building management.
• Assist with onboarding and offboarding, employee logistics, and other light HR-related initiatives.
• Coordinate meetings, events, team gatherings, and other internal and external functions.
• Manage and organize documents, files, presentations, and other business materials.
• Assist with company communications and social media initiatives as needed.
• Liaise with vendors and manage office supplies, inventory, and general workplace needs.
• Support special projects and broader operational initiatives as the organization grows.
• Proactively identify ways to improve processes, organization, and efficiency across the office.
• Jump in wherever needed and take ownership of both large projects and day-to-day details.

Skills

Calendar management

Travel coordination

Expense reporting

Office operations

HR onboarding

Event coordination

Job description

BCL Search's client in the life sciences sector seeks an Executive Assistant/Office Manager to join its New York City team, wearing multiple hats and growing with the organization. The role covers calendar management, travel coordination, expenses, HR onboarding, events, and communications.

It is a true catch-all, requiring strong organizational skills and a proactive approach; biotech/healthcare exposure preferred.