Executive Assistant/Office Manager \"catch all\" for boutique, life sciences startup in Flatiron

HRB; New York (NY); On-site; USD 100,000 - 120,000; Full time

Job summary

HRB, a boutique life sciences startup in Flatiron, seeks an Executive Assistant/Office Manager to join its New York City team. This catch-all role combines traditional admin duties with broader office operations, HR/onboarding, events, and communications, offering growth as responsibilities expand.

Ideal candidates bring 5+ years of administrative or executive support experience, superb calendar management, travel coordination, and expense reporting, and thrive in a fast-paced, entrepreneurial

Qualifications

• 5+ years of administrative, executive support or office management experience.
• Experience in biotech, life sciences, healthcare, or related environment preferred.
• Strong calendar management, travel coordination, and expense reporting experience.
• Excellent organizational skills and ability to juggle multiple priorities in a fast-paced environment.
• Onsite five days per week in NYC.

Responsibilities

• Provide day-to-day administrative support including complex calendar management, scheduling, travel arrangements, and expense reporting.
• Oversee general office operations and serve as a go-to resource for employees, visitors, vendors, and building management.
• Assist with onboarding and offboarding, employee logistics, and other light HR-related initiatives.
• Coordinate meetings, events, team gatherings, and other internal and external functions.
• Manage and organize documents, files, and presentations.
• Assist with company communications and social media initiatives as needed.
• Liaise with vendors and manage office supplies, inventory, and general workplace needs.
• Support special projects and broader operational initiatives as the organization grows.
• Proactively identify ways to improve processes, organization and efficiency in the office.

Skills

Executive support

Office management

Calendar management

Travel coordination

Written communication

Job description

Executive Assistant/Office Manager \"catch all\" for boutique, life sciences startup in Flatiron

• New York, New York

Our client, growing life sciences and healthcare firm, is seeking a bright, proactive, and highly organized Executive Assistant/Office Manager to join its New York City team. This is an exciting opportunity for someone who enjoys wearing multiple hats and wants to join a growing organization where they can make an impact and expand their responsibilities over time.

The ideal candidate will have strong traditional administrative skills, including calendar management, scheduling, travel coordination, and expenses - but will also be excited to assist with broader office operations, HR/onboarding, projects, events, and communications. This is a true catch-all role for someone who enjoys being the go-to person in an office and is happy to jump in wherever needed. Prior experience within biotech, life sciences, healthcare, or a related industry is strongly preferred.

RESPONSIBILITIES

• Provide day-to-day administrative support, including complex calendar management, scheduling, travel arrangements, and expense reporting


• Oversee general office operations and serve as a go-to resource for employees, visitors, vendors, and building management


• Assist with onboarding and offboarding, employee logistics, and other light HR-related initiatives


• Coordinate meetings, events, team gatherings, and other internal and external functions


• Manage and organize documents, files, presentations, and other business materials


• Assist with company communications and social media initiatives as needed


• Liaise with vendors and manage office supplies, inventory, and general workplace needs


• Support special projects and broader operational initiatives as the organization continues to grow


• Proactively identify ways to improve processes, organization, and efficiency across the office


• Jump in wherever needed and take ownership of both large projects and day-to-day details

Our client, growing life sciences and healthcare firm, is seeking a bright, proactive, and highly organized Executive Assistant/Office Manager to join its New York City team. This is an exciting opportunity for someone who enjoys wearing multiple hats and wants to join a growing organization where they can make an impact and expand their responsibilities over time.

The ideal candidate will have strong traditional administrative skills, including calendar management, scheduling, travel coordination, and expenses - but will also be excited to assist with broader office operations, HR/onboarding, projects, events, and communications. This is a true catch-all role for someone who enjoys being the go-to person in an office and is happy to jump in wherever needed. Prior experience within biotech, life sciences, healthcare, or a related industry is strongly preferred.

RESPONSIBILITIES

• Provide day-to-day administrative support, including complex calendar management, scheduling, travel arrangements, and expense reporting


• Oversee general office operations and serve as a go-to resource for employees, visitors, vendors, and building management


• Assist with onboarding and offboarding, employee logistics, and other light HR-related initiatives


• Coordinate meetings, events, team gatherings, and other internal and external functions


• Manage and organize documents, files, presentations, and other business materials


• Assist with company communications and social media initiatives as needed


• Liaise with vendors and manage office supplies, inventory, and general workplace needs


• Support special projects and broader operational initiatives as the organization continues to grow


• Proactively identify ways to improve processes, organization, and efficiency across the office


• Jump in wherever needed and take ownership of both large projects and day-to-day details

REQUIREMENTS

• 5+ years of administrative, executive support, office management, or related experience


• Prior experience within biotech, life sciences, healthcare, or a related environment strongly preferred


• Strong calendar management, travel coordination, and expense reporting experience


• Excellent organizational skills and the ability to juggle multiple priorities in a fast-paced environment


• Polished and professional with excellent written and verbal communication skills


• Proactive, resourceful, and comfortable working in a growing, entrepreneurial environment


• No-task-too-big-or-small mentality and genuine interest in taking on responsibilities outside of a traditional EA scope


• Strong attention to detail, discretion, and judgment


• Ability to work onsite five days per week in NYC

Hours: Monday–Friday, in office, 8am-4pm or 9am-5pm with flexibility
Location: Flatiron, NYC
Salary: $100K–$120K base (DOE) + bonus eligibility