Executive Assistant & Office Operations Lead — Hybrid

National Building Museum; Washington (District of Columbia); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Hybrid schedule

11 paid holidays

Generous paid time off

403 (b) plan with match

Museum Shop discounts

Free on-site parking

Job summary

The National Building Museum seeks an Executive Assistant/Office Administrator to support the Executive Director, manage calendars, communications, and hospitality. You will coordinate board meetings, prepare packets and minutes, and act as a key liaison across departments and with external stakeholders.

The role emphasizes discretion, professionalism, and service-minded collaboration. In this hybrid position, you will partner with Development and Marketing to advance administrative processes

Qualifications

• Bachelor's degree preferred with administrative experience.
• Strong written and verbal communication, proofreading and editing abilities.
• Experience in nonprofit or cultural organizations is a plus.

Responsibilities

• Manage ED's calendar, emails, travel, and communications with discretion.
• Coordinate board meetings, packets, minutes, and committees.
• Liaise across departments and with external stakeholders and VIPs.
• Support special projects, events, and donor engagement activities.
• Perform research and writing related to planning and organizational initiatives.

Skills

People skills

Detail-oriented

Organizational skills

Communication

Writing

Proofreading

Project management

Discretion

Education

Bachelor’s degree in a relevant field

Tools

Microsoft 365 Suite

Outlook

Teams

Word

PowerPoint

Excel

Adobe Creative Suite

Project management systems

Job description

The National Building Museum seeks an Executive Assistant/Office Administrator to support the Executive Director, manage calendars, communications, and hospitality. You will coordinate board meetings, prepare packets and minutes, and act as a key liaison across departments and with external stakeholders.

The role emphasizes discretion, professionalism, and service-minded collaboration. In this hybrid position, you will partner with Development and Marketing to advance administrative processes