Executive Assistant to Executive Director — Hybrid Support

ViziRecruiter,LLC.; Washington; Hybrid; USD 74,000 - 92,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement benefits

Paid holidays

Paid personal leave

Transportation subsidies

Education assistance

Job summary

The National Academies of Sciences, Engineering, and Medicine seeks an Executive Assistant to provide high-level administrative support to the Executive Director and the Gulf Research Program Executive Office. This role manages calendars, travel, meeting logistics, and confidential documents with discretion.

Hybrid work arrangement with onsite 60% and occasional travel to facilities and sponsor locations. Cover letter is required for consideration and professional experience in a complex

Qualifications

• Bachelor’s degree in a related field or equivalent knowledge.
• Five years of related professional administrative/office management experience.
• Excellent communication and organizational skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manages the Executive Director’s calendar, travel, meetings, and materials.
• Coordinates meetings, agendas, notes, and related communications.
• Manages division committee meetings and staff interactions with GRPEO staff.
• Supports nominations, institutional review, and administrative processes.
• Prepares travel expense reports and related financial paperwork.

Skills

Problem solving

Communication

Team player

Discretion

Microsoft Office

Education

Bachelor's degree

Tools

Calendar software

Job description

The National Academies of Sciences, Engineering, and Medicine seeks an Executive Assistant to provide high-level administrative support to the Executive Director and the Gulf Research Program Executive Office. This role manages calendars, travel, meeting logistics, and confidential documents with discretion.

Hybrid work arrangement with onsite 60% and occasional travel to facilities and sponsor locations. Cover letter is required for consideration and professional experience in a complex