Executive Assistant & Office Administrator — Hybrid, Nonprofit

National-Building-Museum; Washington (District of Columbia); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Hybrid schedule

11 paid holidays

403(b) plan with match

Museum Shop discounts

Free on-site parking

Medical, Dental and Vision insurance

Life and Disability insurance

Job summary

The National Building Museum seeks an Executive Assistant/Office Administrator to provide high-level administrative support to the Executive Director. The role coordinates the ED’s calendar, communications, and high-level engagements with staff, the Board, VIPs, and the public.

Responsibilities include board minutes, travel and hospitality for meetings, and cross-department collaboration with Development and Marketing.

Qualifications

• Bachelor’s degree in a relevant field preferred, with demonstrated administrative experience, strong organizational and customer service skills.
• Advanced knowledge of the Microsoft 365 Suite (Outlook, Teams, Word, PowerPoint; Excel proficiency).
• Experience with Adobe Creative Suite is a plus.
• Strong writing and proofreading/editing skills; clear, precise communication.
• Experience in or knowledge of nonprofit or cultural organizations.
• Ability to work independently with discretion and take direction as needed.
• Ability to stay adaptable, positive, and collaborative in a fast-paced environment.

Responsibilities

• Manages the Executive Director’s calendar, communications, and coordinates meetings and travel.
• Maintains files and records, supports ED and senior staff, and handles hospitality for meetings.
• Coordinates Board meetings, prepares packets, takes minutes, and tracks follow-ups.
• Supports special projects with Development, Marketing, and Visitor Services; handles logistics for events.
• Acts as a liaison among the ED, Board, staff, and external stakeholders with a service-oriented approach.

Skills

People skills

Detail oriented

Independent work

Writing/editing

Communication

Adaptability

Discretion

Education

Bachelor’s degree in a relevant field

Tools

Microsoft 365 Suite

Adobe Creative Suite

Project management systems

Digital team communication platforms

Job description

The National Building Museum seeks an Executive Assistant/Office Administrator to provide high-level administrative support to the Executive Director. The role coordinates the ED’s calendar, communications, and high-level engagements with staff, the Board, VIPs, and the public.

Responsibilities include board minutes, travel and hospitality for meetings, and cross-department collaboration with Development and Marketing.