Executive Assistant & Office Operations Lead

AEVEX; Washington (District of Columbia); On-site; USD 119,000 - 137,700; Full time

Job summary

AEVEX is seeking a Sr. Executive Assistant to provide high-level administrative support to the executive team in Washington, DC.

The role combines executive scheduling, travel planning, and confidential information handling with office management responsibilities to ensure smooth operations. Candidate should bring 10+ years of experience supporting senior management, strong MS Office skills, and the ability to coordinate cross-functional activities while maintaining confidentiality and

Qualifications

• Associates degree in Business Administration, Communications or related field required.
• Bachelor's degree preferred; experience may substitute for formal education.
• 10+ years’ experience reporting to senior management with calendar and travel coordination.

Responsibilities

• Maintain executives' appointment schedules and travel itineraries.
• Organize meetings, draft agendas, minutes, and action item follow-ups.
• Manage front desk operations, mail, supplies, and security coordination.
• Prepare and track expense reports and confidential documents.

Skills

Secret DoD clearance eligibility

MS Office proficiency

Calendar management

Travel coordination

Communication skills

Confidential information handling

Interpersonal skills

Analytical skills

Education

Associates degree in Business Administration, Communications or related field

Bachelor's Degree preferred

Tools

Microsoft Teams

Zoom

Project management platforms

Job description

AEVEX is seeking a Sr. Executive Assistant to provide high-level administrative support to the executive team in Washington, DC.

The role combines executive scheduling, travel planning, and confidential information handling with office management responsibilities to ensure smooth operations. Candidate should bring 10+ years of experience supporting senior management, strong MS Office skills, and the ability to coordinate cross-functional activities while maintaining confidentiality and