Executive Assistant & Office Operations Lead

on.energy; Tysons (VA); Presencial; USD 70.000 - 110.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental, and vision insurance

401(k) with company match

Paid time off and company holidays

Descripción de la vacante

ON.energy in Tysons is seeking an experienced executive and office administrator who will be the right hand to our SVP of Engineering and VP of Project Finance. You will protect their time, keep leadership organized, manage the office, facilities, vendors, onboarding, and events, while ensuring commitments translate into action.

The role suits someone who thrives on variety, anticipates needs, coordinates calendars across time zones, plans domestic and international travel, handles confidential

Formación

• Bachelor's degree or equivalent experience.
• 5+ years supporting senior executives (VP level or above).
• 2+ years office or facilities management experience.
• Exceptional organization and follow-through; manages competing priorities.
• Clear, polished written and verbal communication.
• Strong command of Microsoft 365 and comfort learning new tools quickly.
• Ability to work on-site full-time and occasionally outside normal hours for events or travel.
• Familiarity with expenses, travel and procurement tools.
• Experience planning offsites or events for 50+ people.

Responsabilidades

• Own the calendars of the Engineering and Finance Leads across time zones; prioritize requests and protect focus time.
• Run the leadership operating rhythm: meetings, 1:1s, quarterly planning, all-hands; capture decisions and track to closure.
• Schedule and prepare recurring reviews with executives and cross-functional teams; assemble materials for monthly business reviews; track deadlines and approvals.
• Manage office facilities, vendors, onboarding logistics and events.
• Plan domestic and international travel; process expenses and code them correctly.
• Coordinate hiring logistics with Recruiting: interview loops, candidate travel and offers.
• Maintain discretion with confidential information.
• Support special projects like offsites and process improvements for the engineering and project finance teams.

Conocimientos

Executive support

Calendar management

Travel planning

Event planning

Microsoft 365

Educación

Bachelor's degree or equivalent experience

Herramientas

Microsoft 365 (Outlook, Teams, Excel, PowerPoint, SharePoint)

Descripción del empleo

ON.energy in Tysons is seeking an experienced executive and office administrator who will be the right hand to our SVP of Engineering and VP of Project Finance. You will protect their time, keep leadership organized, manage the office, facilities, vendors, onboarding, and events, while ensuring commitments translate into action.

The role suits someone who thrives on variety, anticipates needs, coordinates calendars across time zones, plans domestic and international travel, handles confidential