Executive Assistant & Office Operations Lead

Wild Card, Inc; Tennessee; On-site; USD 54,000 - 66,000; Full time

Job summary

Wild Card, Inc. is seeking a highly organized Office Manager / Executive Assistant to serve as the operational backbone of a fast-growing company.

This is a full-time, on-site role supporting executive leadership across finance, operations, logistics, compliance, and administration, with a high-trust, high-responsibility profile. You will own calendar management, travel, records, and light copywriting, while mastering QuickBooks, advanced Excel, and company-wide processes.

Qualifications

• Expert-level QuickBooks proficiency.
• Advanced Excel skills.
• High level of discretion and professionalism.
• Exceptional organizational skills and follow-through.
• Ability to manage multiple priorities independently.

Responsibilities

• Daily management of accounting, finance and admin tasks.
• Support tax collection and compliance.
• Coordinate systems, data & organization efforts.
• HR coordination and onboarding support; manage records.
• Executive calendar management and travel arrangements; light copywriting.

Skills

QuickBooks

Excel

Discretion

Organization

Multitasking

Job description

Wild Card, Inc. is seeking a highly organized Office Manager / Executive Assistant to serve as the operational backbone of a fast-growing company.

This is a full-time, on-site role supporting executive leadership across finance, operations, logistics, compliance, and administration, with a high-trust, high-responsibility profile. You will own calendar management, travel, records, and light copywriting, while mastering QuickBooks, advanced Excel, and company-wide processes.