Executive Assistant & Office Operations Lead

GTI Fabrication; Tempe, Northern (AZ, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

401(k)

PTO

Sick time

Life insurance

Career advancement opportunities

Exposure to advanced manufacturing

Collaborative environment

Job summary

GTI Fabrication, a contract manufacturing partner, seeks an Executive Assistant to be the first contact for visitors, vendors, and internal teams, ensuring an organized, secure, and efficient office in a fast-paced environment.

The Office Administrator will support front desk operations, internal communications, document control, and cross‑department coordination across Operations, Engineering, Safety, and Leadership. Prioritize confidentiality and professionalism.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of experience in administrative, office coordinator, or front desk role.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Ability to multitask and prioritize in a fast-paced manufacturing environment.
• Strong organizational skills with high attention to detail.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Front Desk & Visitor Management: Greet visitors, clients, and vendors; manage sign-in; answer calls and emails; maintain a welcoming front desk.
• Administrative & Clerical Support: Filing, data entry, document prep, record maintenance; manage mail and deliveries; maintain organized databases.
• Scheduling & Coordination: Schedule meetings; coordinate travel; support internal meetings and facility activities; manage conference room bookings.
• Operational & Manufacturing Support: Prepare shipping documents and work orders; document control for manufacturing; support cross‑department communication; ES&E documentation support and safety committee involvement.
• Office & Supply Management: Maintain office supplies; monitor shared resources; upkeep of shared spaces.

Skills

Strong communication

Interpersonal skills

Microsoft Office

Multitasking

Organizational skills

Confidentiality

Education

High School Diploma

Associate’s degree in Business Administration

Tools

Microsoft Office Suite

Job description

GTI Fabrication, a contract manufacturing partner, seeks an Executive Assistant to be the first contact for visitors, vendors, and internal teams, ensuring an organized, secure, and efficient office in a fast-paced environment.

The Office Administrator will support front desk operations, internal communications, document control, and cross‑department coordination across Operations, Engineering, Safety, and Leadership. Prioritize confidentiality and professionalism.