Executive Assistant & Office Operations Lead

Tempo Innovations; San Diego (CA); On-site; USD 68,000 - 82,000; Full time

Job summary

Tempo is seeking an Executive Assistant and Office Administrator to join our San Diego team. You will act as the administrative engine for the leadership group and own office operations, from calendar management to front desk hospitality.

The role includes coordinating complex travel and supporting board and investor logistics with discretion and professionalism. The ideal candidate has 3+ years in a startup or tech setting, strong organizational and communication skills, and proficiency with

Qualifications

• 3+ years of experience as an executive assistant or in a senior administrative role, preferably within a startup or technical environment.
• Demonstrated experience managing executive calendars and coordinating complex domestic and international travel.
• Proven ability to manage a busy front desk while staying focused on detailed administrative work.
• Sound judgment and consistent discretion when handling confidential information.
• Strong organizational skills with high attention to detail across scheduling, inventory management, and office upkeep.
• Excellent verbal and written communication skills with investors, board members, and staff.
• Proficiency in Google Workspace, Microsoft Office, and Slack; comfortable with cloud-based platforms.

Responsibilities

• Provide direct administrative support to the leadership team, including calendar management and meeting scheduling.
• Coordinate complex domestic and international travel arrangements with detailed itineraries.
• Support board and investor logistics, including materials preparation and visitor arrangements.
• Handle sensitive information with discretion and maintain confidentiality.
• Coordinate meeting logistics and technology; manage front desk operations and hospitality.

Skills

Executive calendar management

Travel coordination

Front desk management

Discretion with confidential info

Organizational skills

Professional communication

Google Workspace

Microsoft Office

Slack

Education

Bachelor’s degree in Business Administration or related field

Tools

Slack

Google Workspace

Microsoft Office

Job description

Tempo is seeking an Executive Assistant and Office Administrator to join our San Diego team. You will act as the administrative engine for the leadership group and own office operations, from calendar management to front desk hospitality.

The role includes coordinating complex travel and supporting board and investor logistics with discretion and professionalism. The ideal candidate has 3+ years in a startup or tech setting, strong organizational and communication skills, and proficiency with