Executive Assistant & Office Operations Lead

Casa Fresca | A WestBay Company; Riverview (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Homes by WestBay & Casa Fresca Homes seeks an Executive Assistant & Office Administrator to support CFO, COO, and division managers in a fast-paced, on-site Tampa Bay environment. You will manage calendars, travel, expenses, and communications while helping maintain office operations and events.

The role requires strong organization, discretion, and proactive collaboration across departments, with relocation possible for candidates not in the area. 100% onsite.

Qualifications

• Associate’s degree or related experience required.
• 3+ years of administrative support experience preferred.
• On-site role based in the Tampa Bay, FL area, relocation if needed.

Responsibilities

• Manage calendars and schedule meetings for executives.
• Handle confidential correspondence and prepare materials.
• Coordinate executive travel and itineraries, travel arrangements and expenses.
• Serve as liaison with internal/external stakeholders and oversee office communications.
• Support Office Manager with office operations, events, and vendor coordination.

Skills

Cost consciousness

Problem solving

Planning & organization

Oral communication

Written communication

Collaboration

Adaptability

PACT framework

Education

Associate’s degree in business administration

Tools

Microsoft Office

Job description

Homes by WestBay & Casa Fresca Homes seeks an Executive Assistant & Office Administrator to support CFO, COO, and division managers in a fast-paced, on-site Tampa Bay environment. You will manage calendars, travel, expenses, and communications while helping maintain office operations and events.

The role requires strong organization, discretion, and proactive collaboration across departments, with relocation possible for candidates not in the area. 100% onsite.