Executive Assistant & Office Operations Lead (Onsite)

Homes By West Bay LLC; Riverview (FL); In loco; USD 42.000 - 62.000; Tempo pieno

Descrizione del lavoro

Homes by WestBay, LLC and Casa Fresca Homes are seeking an Executive Assistant and Office Administrator to provide high‑level support to our executive leadership and assist the Office Manager with daily operations in the Tampa Bay area.

This 100% onsite position requires a proactive, detail‑oriented professional with strong organizational skills, discretion, and the ability to manage multiple priorities in a fast‑paced, team‑oriented environment.

Competenze

• Associate’s degree in business administration or related field preferred.
• 100% Onsite Role.
• Minimum of 3 years of administrative support experience.
• Exceptional written and verbal communication skills.
• Strong organizational and planning abilities.
• Proficient in Microsoft Office Suite (intermediate or higher).
• Excellent time management with ability to multitask.
• Must be able to lift up to 25 pounds occasionally.

Mansioni

• Manage calendars, schedule meetings, and coordinate appointments for executives.
• Handle confidential correspondence, prepare meeting materials, and track action items.
• Coordinate executive travel arrangements, including itineraries and accommodations.
• Prepare and submit accurate expense reports in a timely manner.
• Serve as a liaison between executives and internal/external stakeholders.
• Assist Office Manager in maintaining office functionality and events.
• Plan and execute company events, meetings, and employee celebrations.
• Maintain filing systems, directories, and internal documentation.
• Monitor office policies and procedures and recommend improvements.
• Coordinate with vendors and service providers under Office Manager guidance.

Conoscenze

Cost Consciousness

Problem Solving

Planning & Organization

Oral Communication

Written Communication

Collaboration

Adaptability

PACT framework

Formazione

Assoc. degree in business admin

Strumenti

Microsoft Office Suite

Descrizione del lavoro

Homes by WestBay, LLC and Casa Fresca Homes are seeking an Executive Assistant and Office Administrator to provide high‑level support to our executive leadership and assist the Office Manager with daily operations in the Tampa Bay area.

This 100% onsite position requires a proactive, detail‑oriented professional with strong organizational skills, discretion, and the ability to manage multiple priorities in a fast‑paced, team‑oriented environment.