Executive Assistant & Office Operations Lead

Socket.dev; Oxford (MS); On-site; USD 45,000 - 65,000; Full time

Job summary

Socket.dev in Oxford, MS seeks an Executive Assistant to the COO and Office Manager to ensure efficient daily operations at the headquarters. You will manage reception, coordinate facilities and vendors, organize meetings, and support sales, marketing and events as needed.

The role requires strong communication, proactive problem-solving, and the ability to manage multiple tasks with integrity in a dynamic software company environment.

Qualifications

• Excellent proactive verbal and written communication skills.
• Ability to listen and accurately respond to requests and guidance.
• Handle multiple tasks simultaneously with precision.
• Demonstrates initiative and integrity in a fast-paced environment.

Responsibilities

• Daily Office Operations: manage reception, greeting visitors and directing them to the right person.
• Facilities & Maintenance: coordinate maintenance, communicate with vendors, track services.
• Office Supplies & Pantry: monitor stock, restock before shortages, manage shared spaces.
• Meeting, Event & Workspace Support: set up rooms, arrange catering, return spaces to order.
• Vendor Coordination & Expense Documentation: track receipts, process invoices, collect W-9s as needed.
• Travel & Logistics: book flights, hotels, and transport; arrange reservations.
• Sales, Marketing & Event Support: assist with conference registrations and material preparation.

Skills

Communication

Organization

Resourcefulness

Critical thinker

High performer

Education

Bachelor's in Business Administration or related field

Job description

Socket.dev in Oxford, MS seeks an Executive Assistant to the COO and Office Manager to ensure efficient daily operations at the headquarters. You will manage reception, coordinate facilities and vendors, organize meetings, and support sales, marketing and events as needed.

The role requires strong communication, proactive problem-solving, and the ability to manage multiple tasks with integrity in a dynamic software company environment.