Executive Administrative Coordinator – Finance & Operations

Socket.dev; Memphis (TN); On-site; USD 25,000 - 32,000; Full time

Job summary

Socket.dev in Memphis, TN seeks an Administrative Coordinator to provide operational support across administration, financial processing, and executive-level services within the College of Medicine.

The role coordinates travel, reconciliations, and high-level searches, handling intake for offers and compensation changes, while ensuring accuracy and timely follow-up in a fast-paced environment.

Qualifications

• High School Diploma or GED; transcript required.
• 4 years of administrative experience, preferably in higher education.
• Proficiency in Excel and pivot tables; familiarity with DASH/Agiloft workflows.
• Strong communication and coordination in a fast-paced administrative environment.

Responsibilities

• Provides high-level administrative support to Finance, Faculty Affairs, and Faculty Development areas.
• Manages administrative processes for high-level COM searches, including departmental chair and other leadership searches.
• Primary intake point for faculty and staff offers/letters; reviews submissions for accuracy and approvals.
• Assists with monthly ledger reconciliation and creates pivot tables for review.
• Processes financial transactions as assigned.

Skills

Attention to detail

Multi-tasking

Discretion

Excel pivot tables

Customer service

Communication skills

Education

High School Diploma or GED

Associate’s Degree preferred

Transcript required

Tools

DASH

Agiloft

Job description

Socket.dev in Memphis, TN seeks an Administrative Coordinator to provide operational support across administration, financial processing, and executive-level services within the College of Medicine.

The role coordinates travel, reconciliations, and high-level searches, handling intake for offers and compensation changes, while ensuring accuracy and timely follow-up in a fast-paced environment.