Executive Assistant & Office Operations Lead

Stratolaunch- Huntsville; Huntsville (AL); Hybrid; USD 85,000 - 105,000; Full time

Benefits offered by this job

Annual bonus up to 10%

Paid maternity and parental leave

401(k) match up to $11,500

Job summary

Stratolaunch Huntsville is seeking an organized Executive Assistant to support the General Manager, manage calendar and travel, and help establish our Huntsville office. The role blends strategic administrative work with hands-on office operations and guest reception, contributing to a professional and efficient workplace from the ground up.

The ideal candidate will be proactive, polished, and able to shift between high-level coordination and day-to-day tasks in a growing office environment.

Qualifications

• 3+ years in executive assistance, office management, operations coordination, reception, or related admin role.
• Demonstrated experience supporting senior leaders and handling confidential information.
• Strong organizational skills and attention to detail; ability to manage multiple priorities.
• Excellent written, verbal, and interpersonal communication skills.
• Professional, welcoming presence and customer-service orientation.
• Familiarity with Microsoft Office, calendar tools, video conferencing, and collaboration platforms.
• Ability to troubleshoot basic workplace technology and coordinate with IT resources.
• Ability to work independently, take initiative, and build processes in a growing office.

Responsibilities

• Provide high-quality admin support to the General Manager, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Prepare agendas, presentations, materials, notes, and follow-up items.
• Coordinate internal and external meetings, including scheduling, logistics, catering, room setup, and virtual support.
• Help manage priorities, deadlines, correspondence, and GM follow-up.
• Handle sensitive information with professionalism and discretion.
• Support special projects, events, and cross-functional initiatives as needed.
• Serve as the primary front-desk representative for employees, visitors, clients, and vendors.
• Greet visitors, manage check-in, and notify hosts of arrivals.
• Coordinate access, conference room readiness, and hospitality needs.
• Help establish Huntsville office with procedures, vendor relationships, and supply processes.
• Manage office supplies, equipment, mail, shipping, kitchen inventory, and facilities needs.
• Assist with onboarding logistics and workspace setup.
• Serve as local point of contact for workplace technology and systems, coordinating with IT.
• Document office processes, tech procedures, and system requests.

Skills

Executive support

Office management

Calendar and travel coordination

Communication skills

Job description

Stratolaunch Huntsville is seeking an organized Executive Assistant to support the General Manager, manage calendar and travel, and help establish our Huntsville office. The role blends strategic administrative work with hands-on office operations and guest reception, contributing to a professional and efficient workplace from the ground up.

The ideal candidate will be proactive, polished, and able to shift between high-level coordination and day-to-day tasks in a growing office environment.