Executive Assistant

Stratolaunch- Huntsville; Huntsville (AL); Hybride; USD 85 000 - 105 000; Plein temps

Avantages offerts par ce poste

Annual bonus up to 10%

Paid maternity and parental leave

401(k) match up to $11,500

Résumé du poste

Stratolaunch Huntsville is seeking an organized Executive Assistant to support the General Manager, manage calendar and travel, and help establish our Huntsville office. The role blends strategic administrative work with hands-on office operations and guest reception, contributing to a professional and efficient workplace from the ground up.

The ideal candidate will be proactive, polished, and able to shift between high-level coordination and day-to-day tasks in a growing office environment.

Qualifications

• 3+ years in executive assistance, office management, operations coordination, reception, or related admin role.
• Demonstrated experience supporting senior leaders and handling confidential information.
• Strong organizational skills and attention to detail; ability to manage multiple priorities.
• Excellent written, verbal, and interpersonal communication skills.
• Professional, welcoming presence and customer-service orientation.
• Familiarity with Microsoft Office, calendar tools, video conferencing, and collaboration platforms.
• Ability to troubleshoot basic workplace technology and coordinate with IT resources.
• Ability to work independently, take initiative, and build processes in a growing office.

Responsabilités

• Provide high-quality admin support to the General Manager, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Prepare agendas, presentations, materials, notes, and follow-up items.
• Coordinate internal and external meetings, including scheduling, logistics, catering, room setup, and virtual support.
• Help manage priorities, deadlines, correspondence, and GM follow-up.
• Handle sensitive information with professionalism and discretion.
• Support special projects, events, and cross-functional initiatives as needed.
• Serve as the primary front-desk representative for employees, visitors, clients, and vendors.
• Greet visitors, manage check-in, and notify hosts of arrivals.
• Coordinate access, conference room readiness, and hospitality needs.
• Help establish Huntsville office with procedures, vendor relationships, and supply processes.
• Manage office supplies, equipment, mail, shipping, kitchen inventory, and facilities needs.
• Assist with onboarding logistics and workspace setup.
• Serve as local point of contact for workplace technology and systems, coordinating with IT.
• Document office processes, tech procedures, and system requests.

Connaissances

Executive support

Office management

Calendar and travel coordination

Communication skills

Description du poste

STRATOLAUNCH HUNTSVILLE
Help build the next chapter of hypersonic flight.
Stratolaunch is a technology accelerator that engineers operationally realistic testing at Mach 5+. Our air-launched, Talon testbeds are reusable, cost-effective platforms that enable routine access to the hypersonic environment. We deliver flight data critical to validating system performance and achieving rapid technology deployment. Together with our customers, we drive innovations that are imperative to advancing national security.

We are seeking a highly organized, service-oriented, and technically capable Executive Assistant to help establish and operate our Huntsville office. This hybrid role combines executive support for the General Manager, visitor experience, office operations, and light systems/technology coordination. The ideal candidate is proactive, polished, resourceful, and comfortable shifting between strategic administrative support and hands-on office needs. This person will serve as the welcoming face of the Huntsville office while helping create efficient systems, processes, and a professional workplace environment from the ground up.

ESSENTIAL RESPONSIBILITIES

• Provide high-quality administrative support to the General Manager, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Prepare agendas, presentations, meeting materials, notes, and follow-up action items.
• Coordinate internal and external meetings, including scheduling, logistics, catering, room setup, and virtual meeting support.
• Help manage priorities, deadlines, correspondence, and follow-up on behalf of the GM.
• Handle sensitive and confidential information with professionalism and discretion.
• Support special projects, reports, events, and cross-functional initiatives as needed.
• Serve as the primary front-desk representative and first point of contact for employees, visitors, clients, and vendors.
• Greet visitors warmly, manage check-in procedures, and notify internal hosts of arrivals.
• Coordinate visitor access, conference room reservations, meeting-room readiness, and hospitality needs.
• Help establish the Huntsville office, including developing practical office procedures, vendor relationships, supply processes, and workplace standards.
• Manage office supplies, equipment, mail, shipping/receiving, kitchen inventory, and general facilities needs.
• Assist with onboarding logistics, including workspace setup, office access, welcome materials, and coordination of equipment needs.
• Serve as the local point of contact for workplace technology and systems needs, partnering with internal IT as appropriate.
• Help document office processes, technology procedures, and systems-related requests.

QUALIFICATIONS & EXPERIENCE

• 3+ years of experience in executive assistance, office management, operations coordination, reception, or a related administrative role.
• Demonstrated experience supporting senior leaders and managing confidential information.
• Strong organizational skills, attention to detail, and ability to manage multiple competing priorities.
• Excellent written, verbal, and interpersonal communication skills.
• Professional, welcoming, and customer-service-oriented presence.
• Comfort working with common business systems, including Microsoft Office, calendar tools, video conferencing, and collaboration platforms.
• Ability to troubleshoot basic workplace technology issues and coordinate with technical support resources.
• Ability to work independently, take initiative, and build processes in a growing office environment.

Special remarks regarding work environment, if applicable

• This position is located in Huntsville, AL
• $85,000-$105,000
• Eligible for up to 10% annual bonus

Base salary and leveling are established on a case-by-case basis. We consider several factors to ensure a competitive offer, including your location, educational background, and a comprehensive assessment of the skills and experience demonstrated during your interviews.
Benefits and our location(s) :

• Paid Maternity and Parental Leave
• 50% company match per contributed dollar into 401(k) savings plan, up to $11,500

This position may involve the operation of company vehicles as part of assigned duties.

Huntsville, Alabama, known as the Rocket City, combines a thriving aerospace and defense community with the affordability, outdoor access, and quality of life of the Tennessee Valley. Home to Redstone Arsenal, NASA’s Marshall Space Flight Center, and one of the nation’s largest concentrations of aerospace, defense, and technology organizations, Huntsville has played a major role in America’s space and defense programs for generations—and continues to be at the center of what comes next.

For outdoor enthusiasts, Huntsville offers plenty to explore. Monte Sano State Park sits just minutes from downtown and features miles of hiking and mountain biking trails overlooking the Tennessee Valley. The nearby Tennessee River provides opportunities for boating, kayaking, fishing, and other water activities, while the region’s parks, greenways, and foothills make it easy to get outdoors year-round.

Prefer city life? Downtown Huntsville offers a growing mix of restaurants, breweries, live music, arts, sports, and entertainment. Catch a concert at the Orion Amphitheater, explore the U.S. Space & Rocket Center, or spend an evening at Toyota Field cheering on the Rocket City Trash Pandas, the region’s aptly named Minor League Baseball team. You can also explore the shops and restaurants at MidCity and Bridge Street or experience Huntsville’s growing arts scene. For a weekend getaway, Nashville, Birmingham, and Chattanooga are all within a few hours’ drive, with Atlanta also easily accessible.

Food and drink enthusiasts will find everything from Southern staples and barbecue to an increasingly diverse restaurant scene, local breweries, coffee shops, and cocktail bars. Huntsville blends the welcoming character of the South with the energy of one of the country’s fastest-growing technology and aerospace communities.

Whether you're drawn by the outdoors, the growing city, or the opportunity to build your career in the heart of America's aerospace and defense industry, Huntsville offers a unique place to live, work, and help shape the future of flight.

Stratolaunch is an equal opportunity employer that values diversity at our company. We encourage people from all walks of life to apply, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other characteristic protected by law. Our management team does not tolerate discrimination or harassment at any point during our employees’ and applicants’ time with us, especially with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment. For purposes of transparency, U.S. Citizenship may be required for some positions with a government clearance and certain other restricted positions.