Executive Assistant to COO — Hybrid & Travel-Ready

Technology Service Corporation Defense Services; Huntsville (AL); Híbrido; USD 85 000 - 120 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

401k Plan

Flexible Work Schedules

Tuition Reimbursement

Co-Sponsored Health Plan

Paid Leave

Resumo da oferta

FALCATA is seeking an Executive Assistant to provide comprehensive, high-level support to the COO. The role requires managing time, calendars, travel, and sensitive information while coordinating with multiple departments across locations in Huntsville, AL and Crystal City, VA.

The ideal candidate will bring a strong background in executive office administration, exceptional organization, and the ability to handle short deadlines in a fast-paced environment.

Qualificações

• Bachelor's degree in business administration or related field.
• 8+ years of executive-level office management experience.
• US citizenship with the ability to obtain and maintain a security clearance as needed.
• Strong organization, judgment, tact, and diplomacy; proficient in business concepts and practices.
• Willingness to travel up to 10%.

Responsabilidades

• Develop and maintain processes, systems, and tools to optimize the Executives' office and time in alignment with the mission, goals and policies.
• Prioritize, track workflow of internal and external taskings; manage confidentiality.
• Prepare talking points and background info for attendees and key customers.
• Review documents for content accuracy; ensure staff coordination and references.
• Manage COO calendars; arrange meetings, security clearances, VIP parking, and agendas.
• Plan domestic and foreign travel itineraries, lodging, security, and expenses.
• Coordinate events led by the COO; venues, lodging, food, IT coordination.
• Oversee day-to-day admin, facility, safety, and supply management.
• Prepare weekly summaries of key events and approvals for action.
• Other duties as assigned.

Conhecimentos

Executive support

Calendar management

Travel planning

Document review

Communication

Security clearance

Formação académica

Bachelor's degree in business administration

Descrição da oferta de emprego

FALCATA is seeking an Executive Assistant to provide comprehensive, high-level support to the COO. The role requires managing time, calendars, travel, and sensitive information while coordinating with multiple departments across locations in Huntsville, AL and Crystal City, VA.

The ideal candidate will bring a strong background in executive office administration, exceptional organization, and the ability to handle short deadlines in a fast-paced environment.