Executive Assistant

The Larko Group

Chicago (IL)

On-site

USD 55,000 - 60,000

Full time

14 days+

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Job summary

A leading investment firm in Chicago seeks a highly organized Executive Assistant to support executive leadership. This role involves managing logistics for meetings and travel, maintaining records, and ensuring effective communication across the organization. Ideal candidates are proactive, detail-oriented, and possess strong multitasking abilities.

Qualifications

3+ years of experience as an Assistant in professional services preferred.
Experience booking travel and working in multiple time zones.
Ability to manage competing deadlines effectively.

Responsibilities

Manage and coordinate logistics for meetings, events, and travel for executive leadership.
Organize meetings, including scheduling and sending reminders.
Assist in drafting and posting articles to the internal SharePoint site.

Skills

Multitasking

Communication

Problem-solving

Organization

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office

Concur

Job description

Direct message the job poster from The Larko Group

Join a Leading Investment Firm in Chicago! Are you ready to take on a fast-paced and rewarding role with one of Chicago’s most prestigious investment firms? Our client is seeking a highly organized and proactive Executive Assistant to support executive leadership and contribute to their continued success. This is an exciting opportunity to leverage your resourcefulness, problem-solving skills, and ability to thrive in a dynamic environment.

If you're a motivated professional with strong multitasking abilities and a passion for excellence, we encourage you to apply today!

Responsibilities

Manage and coordinate logistics for meetings, events, and travel for executive leadership..
Manage calendars for the team, including making appointments and prioritizing the most sensitive matters.
Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
Ensure Investment team members are prepared with all materials and information for meetings, events, and

travel by compiling reports and/or presentations.

Assist in the management of communications received by members of the Investment team.
Communicate and work effectively with internal and external stakeholders, and across all levels of the organization.
Assist in drafting and posting articles to the internal SharePoint site.
Maintain comprehensive and accurate records.
Anticipate needs and solve problems independently.
Maintain a high level of support skills, including excellent communication and technology skills.
Follows through on commitments; Upholds organizational values.
Create reports, write, edit, and proofread business correspondence.
Maintain and update data and contact information.
Additional responsibilities include expense reports, mail distribution, lunch meetings, and document approval.
Answer phones and provide back-up to other Assistants as needed.
Organize and prioritize workload and work in a fast-paced environment.

Ideal Experience

Bachelor's degree, or equivalent combination of education and experience.
3+ years of experience working as an Assistant in professional services preferred.
Team player with the ability to perform multiple tasks simultaneously.
Excellent verbal and written communication skills.
Excellent attention to detail, organization, and time management skills with the ability to prioritize tasks effectively and manage competing deadlines.
A positive attitude and the willingness to perform a variety of tasks to meet the daily demands of the business.
Friendly and professional demeanor.
Experience booking travel and working in multiple time zones.
Proficient in Microsoft Office suite, including Outlook, Teams, Word, Excel, and PowerPoint.
Experience with Concur for expense reporting is a plus.
Demonstrated ability to learn other systems or applications necessary to perform the job function.

#117841

The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Manager, Receptionist, General Office, General Labor, Event Support, Project Management, and Customer Service.

Seniority level