Executive Assistant & Office Operations Lead

The Larko Group; Chicago (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

The Larko Group in Chicago seeks an Administrative Assistant to partner with leadership, manage calendars and travel, and ensure smooth office operations. The role requires highly organized, proactive professionals who excel in fast-paced settings and maintain discretion with confidential information.

Ideal candidates have 3–5+ years in administrative roles, a Bachelor’s degree preferred, and strong MS Office skills. This position supports the Investment Team and cross-office initiatives.

Qualifications

• Bachelor's degree preferred.
• 3–5+ years in administrative/support roles.
• Experience in investment management/finance or professional services.
• Strong customer service and judgment.

Responsibilities

• Greet visitors, manage calls, register guests, and front desk.
• Oversee office operations, rooms, equipment, supplies, catering, mail, vendor coordination.
• Manage complex calendars, travel, expense reports, confidential correspondence.
• Anticipate needs, resolve scheduling conflicts, manage multiple priorities.
• Support senior leaders, Investment Team, cross-office initiatives.
• Assist with presentation prep, event coordination, HR admin, client relations, and special projects.
• Maintain professionalism, confidentiality, sound judgment, and independence.

Skills

Calendar management

Travel coordination

Communication

Organization

Education

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

PowerPoint

Job description

The Larko Group in Chicago seeks an Administrative Assistant to partner with leadership, manage calendars and travel, and ensure smooth office operations. The role requires highly organized, proactive professionals who excel in fast-paced settings and maintain discretion with confidential information.

Ideal candidates have 3–5+ years in administrative roles, a Bachelor’s degree preferred, and strong MS Office skills. This position supports the Investment Team and cross-office initiatives.