Executive Assistant & Office Operations Lead

Kickstart Seed Fund; Denver, Northern (CO, KY); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

Competitive compensation

Generous PTO

Volunteer days off

Health benefits – Medical, Dental, Vis

401K

Parental leave

Free design services

Furniture discounts

Merchandise credits

Job summary

Havenly Brands in Denver seeks an Executive Assistant & Office Manager to partner with the CEO and run the heartbeat of our headquarters. This full-time, in-person role combines executive support with day-to-day office operations and event planning, ensuring the CEO’s calendar and communications stay organized while the Denver office remains vibrant.

You’ll build systems, manage complex travel, coordinate leadership activities, and weave AI tools into workflows to boost productivity.

Qualifications

• 3+ years of experience supporting a senior executive
• Experience in a high-growth startup or consumer-facing environment preferred
• Exceptional written and verbal communication skills
• Strong organizational skills and ability to manage competing priorities
• High discretion and executive presence
• Genuine curiosity and comfort with AI tools and emerging technology

Responsibilities

• Own and manage the CEO’s complex calendar
• Manage the CEO’s inbox and follow-through
• Act as gatekeeper across communications
• Manage select special projects and cross-functional initiatives
• Manage leadership programs and meetings
• Plan and execute domestic and international travel for the CEO
• Coordinate travel for Leadership Team
• Oversee day-to-day Denver office operations
• Support onboarding for new hires
• Coordinate weekly team lunches and in-office engagements
• Plan events and offsites for leadership and company-wide initiatives
• Build systems to improve executive operations and communication flow
• Integrate AI tools into daily workflows

Skills

Executive support

Communication

Organization

Discretion

AI tools

Job description

Havenly Brands in Denver seeks an Executive Assistant & Office Manager to partner with the CEO and run the heartbeat of our headquarters. This full-time, in-person role combines executive support with day-to-day office operations and event planning, ensuring the CEO’s calendar and communications stay organized while the Denver office remains vibrant.

You’ll build systems, manage complex travel, coordinate leadership activities, and weave AI tools into workflows to boost productivity.