Executive Assistant & Office Manager

Havenly Brands; Denver (CO); On-site; USD 70,000 - 105,000; Full time

Job summary

Havenly Brands in Denver seeks an Executive Assistant & Office Manager to partner with the CEO and be the heartbeat of our headquarters. You will safeguard the CEO’s time and drive efficient office operations, ensuring the Denver office is a place people are excited to come to.

The role focuses on executive partnership, calendar/inbox management, travel coordination, and event planning, with a high-energy, high-visibility environment in a fast-growing startup.

Qualifications

• Strong organizational skills and the ability to manage competing priorities without dropping balls.
• Exceptional written and verbal communication skills.

Responsibilities

• Own and manage the CEO’s complex calendar and inbox, triaging priorities and ensuring follow-through.
• Coordinate domestic and international travel for the CEO and Leadership Team.
• Oversee Denver office operations, onboarding logistics, vendor relationships, and workspace setup.
• Plan weekly team lunches, events, offsites, and company-wide initiatives.
• Identify inefficiencies and build scalable processes; integrate AI tools to boost productivity.

Skills

Calendar management

Email management

Executive support

Travel planning

Office operations

Event planning

Job description

We’re looking for an exceptional Executive Assistant & Office Manager to serve as a trusted partner to our CEO and the heartbeat of our Denver headquarters

This is a highly visible, high-impact role - one that sits at the intersection of executive partnership and workplace operations

You’ll own two things that matter deeply to how we run: making sure the CEO’s time, communications, and priorities are protected and moving, and making sure our Denver office is a place people are genuinely excited to show up to

There’s no “typical day” in this role, and that’s the point. You’ll operate with sound judgment, move fast without losing precision, and build systems that make everyone around you more effective

Executive Partnership & CEO Support

• Own and manage the CEO’s complex, dynamic calendar - adapting quickly to shifting priorities and last-minute changes
• Manage the CEO’s inbox: triage inbound, draft responses, flag what needs visibility, and ensure follow-through
• Act as a trusted gatekeeper across all communication channels - exercising strong judgment on what rises to CEO level vs. what you handle independently
• Manage select special projects and cross-functional initiatives on behalf of the CEO, ensuring alignment and timely execution
• Manage recurring leadership programs: action planning sessions, strategy days, offsites, and leadership meetings

Travel & Logistics

• Plan and execute all domestic and international travel for the CEO - flights, hotels, ground transportation, itineraries, visa coordination
• Coordinate travel for Leadership Team members and broader team travel as needed
• Manage complex, multi-leg itineraries with an eye on time efficiency and cost
• Troubleshoot real-time disruptions calmly and decisively

Office Operations & Workplace Management

• Oversee day-to-day Denver office operations - keeping things running smoothly, efficiently, and on-brand
• Maintain office systems, supplies, and vendor relationships to support team productivity
• Support onboarding logistics for new hires - workspace setup, office orientation, first-day experience

Team Experience & Events

• Coordinate weekly team lunches (including Tuesday team lunches) and in-office engagement initiatives
• Plan and execute special events - leadership team dinners, executive offsites, holiday celebrations, hackathons, and company-wide initiatives
• Foster a welcoming, inclusive, high-energy office culture that reflects who Havenly is

Operational Excellence & Technology

• Build and refine systems that improve executive operations, communication flow, and office coordination
• Identify inefficiencies and implement scalable solutions before anyone has to ask
• Actively integrate AI tools into daily workflows - not as a gimmick, but as a genuine productivity multiplier

Strong organizational skills and the ability to manage competing priorities without dropping balls

Exceptional written and verbal communication skills - you write clearly, quickly, and in whatever voice the situation calls for

3+ years of experience supporting a senior executive - ideally a CEO or C-suite leader - with office management responsibilities woven in

Experience in a high-growth, consumer-facing, or startup environment strongly preferred

Genuine curiosity and comfort with AI tools and emerging technology — you seek them out, you don’t wait for someone to hand them to you

High discretion, executive presence, and professionalism — people trust you with things that matter