AI-Enabled Executive Assistant & Office Lead

Havenly; Denver (CO); Vor Ort; USD 75.000 - 95.000; Vollzeit

Benefits dieser Stelle

Health benefits

401K

Generous PTO

Volunteer days off

Parental leave

Design services

Furniture discounts

Merchandise credits

Zusammenfassung

Havenly Brands in Denver seeks an Executive Assistant & Office Manager to be the CEO’s trusted partner and the heartbeat of the Denver headquarters. This full-time, in-person role covers executive support, travel logistics, and office operations, ensuring the CEO’s time and priorities are protected while maintaining a vibrant, efficient office.

You’ll implement scalable processes, coordinate leadership programs, and integrate AI tools to boost productivity.

Qualifikationen

• 3+ years experience supporting a senior executive, with office management woven in.
• Experience in a high-growth, consumer-facing, or startup environment preferred.
• Exceptional written and verbal communication skills; ability to adapt voice as needed.
• Strong organizational skills with the ability to manage competing priorities.
• High discretion, executive presence, and professionalism.
• Genuine curiosity and comfort with AI tools and emerging technology.

Aufgaben

• Own and manage the CEO’s complex calendar and last-minute changes.
• Manage the CEO’s inbox, draft responses, and flag important items.
• Act as gatekeeper across channels; decide what requires CEO visibility.
• Handle select special projects and cross-functional initiatives for the CEO.
• Coordinate leadership programs, strategy days, offsites, and meetings.
• Plan and execute all domestic and international travel for the CEO.
• Coordinate travel for Leadership Team and broader team as needed.
• Oversee Denver office operations and equipment/vendor relations.
• Assist onboarding for new hires and handle workspace setup.
• Plan weekly team lunches and in-office engagement activities.
• Organize events: dinners, offsites, holidays, and hackathons.
• Develop systems to improve executive operations and communications.

Kenntnisse

Executive support

Startup environment

Written communication

Organizational skills

Discretion

AI tools curiosity

Jobbeschreibung

Havenly Brands in Denver seeks an Executive Assistant & Office Manager to be the CEO’s trusted partner and the heartbeat of the Denver headquarters. This full-time, in-person role covers executive support, travel logistics, and office operations, ensuring the CEO’s time and priorities are protected while maintaining a vibrant, efficient office.

You’ll implement scalable processes, coordinate leadership programs, and integrate AI tools to boost productivity.