AI-Enabled Executive Assistant & Office Lead

Havenly; Denver (CO); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health benefits

401K

Generous PTO

Volunteer days off

Parental leave

Design services

Furniture discounts

Merchandise credits

Job summary

Havenly Brands in Denver seeks an Executive Assistant & Office Manager to be the CEO’s trusted partner and the heartbeat of the Denver headquarters. This full-time, in-person role covers executive support, travel logistics, and office operations, ensuring the CEO’s time and priorities are protected while maintaining a vibrant, efficient office.

You’ll implement scalable processes, coordinate leadership programs, and integrate AI tools to boost productivity.

Qualifications

• 3+ years experience supporting a senior executive, with office management woven in.
• Experience in a high-growth, consumer-facing, or startup environment preferred.
• Exceptional written and verbal communication skills; ability to adapt voice as needed.
• Strong organizational skills with the ability to manage competing priorities.
• High discretion, executive presence, and professionalism.
• Genuine curiosity and comfort with AI tools and emerging technology.

Responsibilities

• Own and manage the CEO’s complex calendar and last-minute changes.
• Manage the CEO’s inbox, draft responses, and flag important items.
• Act as gatekeeper across channels; decide what requires CEO visibility.
• Handle select special projects and cross-functional initiatives for the CEO.
• Coordinate leadership programs, strategy days, offsites, and meetings.
• Plan and execute all domestic and international travel for the CEO.
• Coordinate travel for Leadership Team and broader team as needed.
• Oversee Denver office operations and equipment/vendor relations.
• Assist onboarding for new hires and handle workspace setup.
• Plan weekly team lunches and in-office engagement activities.
• Organize events: dinners, offsites, holidays, and hackathons.
• Develop systems to improve executive operations and communications.

Skills

Executive support

Startup environment

Written communication

Organizational skills

Discretion

AI tools curiosity

Job description

Havenly Brands in Denver seeks an Executive Assistant & Office Manager to be the CEO’s trusted partner and the heartbeat of the Denver headquarters. This full-time, in-person role covers executive support, travel logistics, and office operations, ensuring the CEO’s time and priorities are protected while maintaining a vibrant, efficient office.

You’ll implement scalable processes, coordinate leadership programs, and integrate AI tools to boost productivity.