Executive Assistant & Office Manager

Havenly; Denver (CO); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health benefits

401K

Generous PTO

Volunteer days off

Parental leave

Design services

Furniture discounts

Merchandise credits

Job summary

Havenly Brands in Denver seeks an Executive Assistant & Office Manager to be the CEO’s trusted partner and the heartbeat of the Denver headquarters. This full-time, in-person role covers executive support, travel logistics, and office operations, ensuring the CEO’s time and priorities are protected while maintaining a vibrant, efficient office.

You’ll implement scalable processes, coordinate leadership programs, and integrate AI tools to boost productivity.

Qualifications

• 3+ years experience supporting a senior executive, with office management woven in.
• Experience in a high-growth, consumer-facing, or startup environment preferred.
• Exceptional written and verbal communication skills; ability to adapt voice as needed.
• Strong organizational skills with the ability to manage competing priorities.
• High discretion, executive presence, and professionalism.
• Genuine curiosity and comfort with AI tools and emerging technology.

Responsibilities

• Own and manage the CEO’s complex calendar and last-minute changes.
• Manage the CEO’s inbox, draft responses, and flag important items.
• Act as gatekeeper across channels; decide what requires CEO visibility.
• Handle select special projects and cross-functional initiatives for the CEO.
• Coordinate leadership programs, strategy days, offsites, and meetings.
• Plan and execute all domestic and international travel for the CEO.
• Coordinate travel for Leadership Team and broader team as needed.
• Oversee Denver office operations and equipment/vendor relations.
• Assist onboarding for new hires and handle workspace setup.
• Plan weekly team lunches and in-office engagement activities.
• Organize events: dinners, offsites, holidays, and hackathons.
• Develop systems to improve executive operations and communications.

Skills

Executive support

Startup environment

Written communication

Organizational skills

Discretion

AI tools curiosity

Job description

Havenly Brands is a family of interior design and home furnishing brands making it easy for everyone to create a home they love. We blend technology, data, and human-centered design to deliver delightful experiences at every touchpoint - from inspiration to delivery.

The Role

We’re looking for an exceptional Executive Assistant & Office Manager to serve as a trusted partner to our CEO and the heartbeat of our Denver headquarters.

This is a highly visible, high-impact role - one that sits at the intersection of executive partnership and workplace operations. You’ll own two things that matter deeply to how we run: making sure the CEO’s time, communications, and priorities are protected and moving, and making sure our Denver office is a place people are genuinely excited to show up to.

There’s no "typical day" in this role, and that’s the point. You’ll operate with sound judgment, move fast without losing precision, and build systems that make everyone around you more effective. This role is full-time, in-person, 5-days/week at our Denver headquarters.

What You’ll Do

Executive Partnership & CEO Support

• Own and manage the CEO’s complex, dynamic calendar - adapting quickly to shifting priorities and last-minute changes
• Manage the CEO’s inbox: triage inbound, draft responses, flag what needs visibility, and ensure follow-through
• Act as a trusted gatekeeper across all communication channels - exercising strong judgment on what rises to CEO level vs. what you handle independently
• Manage select special projects and cross-functional initiatives on behalf of the CEO, ensuring alignment and timely execution
• Manage recurring leadership programs: action planning sessions, strategy days, offsites, and leadership meetings

Travel & Logistics

• Plan and execute all domestic and international travel for the CEO - flights, hotels, ground transportation, itineraries, visa coordination
• Coordinate travel for Leadership Team members and broader team travel as needed
• Manage complex, multi-leg itineraries with an eye on time efficiency and cost
• Troubleshoot real-time disruptions calmly and decisively

Office Operations & Workplace Management

• Oversee day-to-day Denver office operations - keeping things running smoothly, efficiently, and on-brand
• Maintain office systems, supplies, and vendor relationships to support team productivity
• Support onboarding logistics for new hires - workspace setup, office orientation, first-day experience

Team Experience & Events

• Coordinate weekly team lunches (including Tuesday team lunches) and in-office engagement initiatives
• Plan and execute special events - leadership team dinners, executive offsites, holiday celebrations, hackathons, and company-wide initiatives
• Foster a welcoming, inclusive, high-energy office culture that reflects who Havenly is

Operational Excellence & Technology

• Build and refine systems that improve executive operations, communication flow, and office coordination
• Identify inefficiencies and implement scalable solutions before anyone has to ask
• Actively integrate AI tools into daily workflows - not as a gimmick, but as a genuine productivity multiplier

What You Bring

• 3+ years of experience supporting a senior executive - ideally a CEO or C-suite leader - with office management responsibilities woven in
• Experience in a high-growth, consumer-facing, or startup environment strongly preferred
• Exceptional written and verbal communication skills - you write clearly, quickly, and in whatever voice the situation calls for
• Strong organizational skills and the ability to manage competing priorities without dropping balls
• High discretion, executive presence, and professionalism - people trust you with things that matter
• Genuine curiosity and comfort with AI tools and emerging technology - you seek them out, you don’t wait for someone to hand them to you

Why Havenly Brands

At Havenly Brands, you’ll have every opportunity to work with cutting-edge AI technologies as part of how we build, operate, and innovate. We’re looking for people who don’t just adopt new tools — they seek them out. We believe the best operations flow seamlessly. Everything just works. If you’re energized by making complex systems simple, owning outcomes end to end, and working somewhere AI isn’t a buzzword but a daily tool - we’d love to hear from you.

• This is a full-time exempt position headquartered in Denver, CO
• Targeted compensation range is $75,000 - $95,000/year dependent upon experience
• Our total rewards package includes competitive compensation, generous PTO, volunteer days off, health benefits (Medical, Dental, Vision, Disability), 401K, and paid Parental leave. In addition, we offer free design services, furniture discounts, and merchandise credits.
• Havenly is an Equal Opportunity Employer. Havenly's employment decisions are made without regard with race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation, or any other legally protected status.
• Applicants must be currently authorized to work in the United States on a full-time basis.
• This position will be accepting applications until at least September 8, 2026

As a company, our goal is to make everyone feel good at home and that starts right here, at Havenly HQ. We celebrate our differences and encourage everyone to bring their true selves to work each and every day. Throughout the journey of each of our team members, as a company, we take pride in and commit to ensuring that everyone feels valued, heard, welcome and has equal opportunity to thrive. With the above stated, Havenly is committed to cultivating a diverse and inclusive team. We are open to candidates of all backgrounds and encourage you to apply if interested.