Executive Assistant & Office Operations Lead

Hobson Associates; Connecticut; On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

401(k)

Vacation and PTO

Job summary

Hobson Associates, a growing manufacturing firm, seeks an Office Administrator & Executive Assistant who is organized, personable, and capable of supporting company leadership and keeping the day-to-day operations running smoothly.

In this role you’ll coordinate scheduling, correspondence, and follow-ups; communicate with customers and vendors; process orders and invoices; prepare business documents; maintain records; and help ensure priorities and deadlines stay on track.

Qualifications

• Experience in administrative, executive assistant, or customer service roles.
• Strong communication and organizational skills with attention to detail.
• Proactive and dependable, able to manage multiple priorities; learns new systems quickly.

Responsibilities

• Keep the office organized and support leadership with scheduling, correspondence, follow-ups, and daily administrative needs.
• Communicate with customers and vendors, process orders and invoices, prepare documents, and maintain accurate records.

Skills

Administrative experience

Executive support

Communication

Organizational skills

Multitasking

Computer skills

Learning new systems

Tools

Microsoft Office

Google Workspace

CRM systems

QuickBooks

Job description

Hobson Associates, a growing manufacturing firm, seeks an Office Administrator & Executive Assistant who is organized, personable, and capable of supporting company leadership and keeping the day-to-day operations running smoothly.

In this role you’ll coordinate scheduling, correspondence, and follow-ups; communicate with customers and vendors; process orders and invoices; prepare business documents; maintain records; and help ensure priorities and deadlines stay on track.