Executive Assistant & Operations Support for Leaders

Effective Hiring

Village of Northport (NY)

On-site

USD 54,000 - 66,000

Full time

14 days+

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Job summary

Effective Hiring in Northport, NY is seeking a dependable Executive Assistant to support company leadership and handle daily office operations, including sourcing products online. This role demands strong communication, computer, organizational, and multitasking skills with meticulous attention to detail.

The ideal candidate will manage calendars, coordinate communications, prepare customer quotes, and maintain documents.

Qualifications

Strong computer skills required.
Proficiency in Microsoft Excel with formulas and VLOOKUP.
Professional writing, spelling, grammar, and email communication skills.
Ability to perform basic mathematical calculations.

Responsibilities

Answer and make telephone calls to customers, vendors, and partners.
Communicate clearly with callers to provide a helpful experience.
Direct calls and relay messages to the appropriate team members.
Organize, monitor, and respond to emails from customers and vendors.
Manage calendars and provide meeting reminders for executives.
Assist with creating customer quotes and follow company procedures.
Review quotations and customer requests with attention to detail.
Create, edit, organize, and maintain documents and spreadsheets.
Assist with multiple projects and administrative tasks to ensure timely completion.
Prepare shipping labels and assist with shipping duties as needed.