Executive Assistant & Office Operations Lead

tridenttransport; Chattanooga (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

Trident Transport in Chattanooga is seeking an Executive Assistant & Office Coordinator to support our executive team and manage the front desk.

You will keep communications organized, coordinate guest visits, assist HR tasks, schedule interviews, and help create a positive, well-run office environment.

Experience with MS Office or Google Workspace and strong professionalism are essential.

Qualifications

• Strong organizational skills with attention to detail.
• Excellent written and verbal communication.
• High level of professionalism and discretion.

Responsibilities

• Greet and welcome employees, visitors, clients, and candidates with professionalism.
• Coordinate with visitors and notify appropriate employees of guest arrivals.
• Manage the reception area and ensure it remains clean, organized, and welcoming.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Coordinate outgoing mail and shipments as needed.
• Maintain office supply inventory and reordering.
• Assist with maintaining shared office spaces.
• Provide administrative support to the HR team and assist with day-to-day HR activities.
• Coordinate new-hire welcome experiences and ensure employees have what they need on their first day.
• Assist with scheduling interviews and coordinating candidate visits.
• Assist with tracking employee anniversaries, birthdays, milestones, and other recognition opportunities.
• Assist the HR team and Executive leadership with projects as directed.
• Answer and direct incoming calls and inquiries as needed.

Skills

Organizational skills

Communication (written & verbal)

Professionalism & discretion

Anticipation & proactive work

Multi-priority management

MS Office / Google Workspace

Tools

MS Office

Google Workspace

Job description

Trident Transport in Chattanooga is seeking an Executive Assistant & Office Coordinator to support our executive team and manage the front desk.

You will keep communications organized, coordinate guest visits, assist HR tasks, schedule interviews, and help create a positive, well-run office environment.

Experience with MS Office or Google Workspace and strong professionalism are essential.