Executive Assistant & Office Coordinator

Trident; Chattanooga (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

Trident Transport in Chattanooga is seeking an experienced Executive Assistant & Office Coordinator to support our executive team and manage the front desk. You will be the face of our office, keep calendars, coordinate visits, and help create a positive, efficient workspace.

This role blends administrative duties with HR support, welcoming new hires, coordinating interviews, handling mail and shipments, and maintaining office supplies.

Qualifications

• Strong organizational skills with attention to detail.
• High level of professionalism and discretion.
• Ability to anticipate needs and stay ahead.
• Comfortable managing multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Greet and welcome employees, visitors, clients, and candidates with professionalism.
• Coordinate with visitors and notify appropriate employees of guest arrivals.
• Manage the reception area and ensure it remains clean, organized, and welcoming.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Coordinate outgoing mail and shipments as needed.
• Maintain office supply inventory and reordering.
• Assist with maintaining shared office spaces.
• Provide administrative support to the HR team and assist with day-to-day HR activities.
• Coordinate new-hire welcome experiences and ensure employees have what they need on their first day.
• Assist with scheduling interviews and coordinating candidate visits.
• Assist with tracking employee anniversaries, birthdays, milestones, and other recognition opportunities.
• Assist the HR team and Executive leadership with projects as directed.
• Answer and direct incoming calls and inquiries as needed.

Skills

Organization

Discretion

Professionalism

Prioritization

MS Office/Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Trident Transport is a freight brokerage & logistics provider specialized in brokering and handling freight. Solving problems and helping our customers is what we do best. We are here to help. Anytime. Anywhere. No Matter What.

INC. 5000 has recognized Trident as one of the fastest-growing companies in the United States for seven years in a row and we were ranked in the top 500 for back-to-back years. Our unrivaled work environment has been highlighted many times and gathered multiple awards, including "Best of the Best - Places to Work".

About the Role

We’re looking for a highly organized, professional, and personable Executive Assistant & Office Coordinator to support our executive team while serving as the face of our Chattanooga office. This role is a blend of executive support, front desk management, and culture coordination. You’ll be the first impression for visitors and a trusted partner to leadership keeping priorities on track, communications organized, and helping create a positive, well-run office environment.

What You’ll Do

• Greet and welcome employees, visitors, clients, and candidates with professionalism
• Coordinate with visitors and notify appropriate employees of guest arrivals
• Manage the reception area and ensure it remains clean, organized, and welcoming
• Receive, sort, and distribute incoming mail, packages, and deliveries
• Coordinate outgoing mail and shipments as needed
• Maintain office supply inventory and reordering
• Assist with maintaining shared office spaces
• Provide administrative support to the HR team and assist with day-to-day HR activities
• Coordinate new-hire welcome experiences and ensure employees have what they need on their first day
• Assist with scheduling interviews and coordinating candidate visits
• Assist with tracking employee anniversaries, birthdays, milestones, and other recognition opportunities
• Assist the HR team and Executive leadership with projects as directed
• Answer and direct incoming calls and inquiries as needed

What We’re Looking For

• Strong organizational skills with attention to detail
• High level of professionalism and discretion
• Ability to anticipate needs and stay one step ahead
• Comfortable managing multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office / Google Workspace

Trident Transport is an Equal Opportunity Employer seeking candidates without regard to age, race, national origin, gender, disability, veteran status, gender identity, sexual orientation or any other protected status.