Executive Assistant & Office Coordinator — Front Desk & HR

Trident; Chattanooga (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

Trident Transport in Chattanooga is seeking an experienced Executive Assistant & Office Coordinator to support our executive team and manage the front desk. You will be the face of our office, keep calendars, coordinate visits, and help create a positive, efficient workspace.

This role blends administrative duties with HR support, welcoming new hires, coordinating interviews, handling mail and shipments, and maintaining office supplies.

Qualifications

• Strong organizational skills with attention to detail.
• High level of professionalism and discretion.
• Ability to anticipate needs and stay ahead.
• Comfortable managing multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Greet and welcome employees, visitors, clients, and candidates with professionalism.
• Coordinate with visitors and notify appropriate employees of guest arrivals.
• Manage the reception area and ensure it remains clean, organized, and welcoming.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Coordinate outgoing mail and shipments as needed.
• Maintain office supply inventory and reordering.
• Assist with maintaining shared office spaces.
• Provide administrative support to the HR team and assist with day-to-day HR activities.
• Coordinate new-hire welcome experiences and ensure employees have what they need on their first day.
• Assist with scheduling interviews and coordinating candidate visits.
• Assist with tracking employee anniversaries, birthdays, milestones, and other recognition opportunities.
• Assist the HR team and Executive leadership with projects as directed.
• Answer and direct incoming calls and inquiries as needed.

Skills

Organization

Discretion

Professionalism

Prioritization

MS Office/Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Trident Transport in Chattanooga is seeking an experienced Executive Assistant & Office Coordinator to support our executive team and manage the front desk. You will be the face of our office, keep calendars, coordinate visits, and help create a positive, efficient workspace.

This role blends administrative duties with HR support, welcoming new hires, coordinating interviews, handling mail and shipments, and maintaining office supplies.